The provision of integrated marketing communications services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Culture Company 2013
Building 71, Ebrington, Limavady Road, Derry
For the attention of: Integrated Marcoms Partner Procurement Manager
BT47 1JY Londonderry
UNITED KINGDOM
Telephone: +44 7860346569
Fax: +44 7860346569
Internet address(es):
General address of the contracting authority: www.cityofculture2013.com www.derrycity.gov.ukFurther information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Other: Company set up to manage and deliver 2013 UK City of Culture
Other: Company set up to manage and deliver 2013 UK City of Culture
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The provision of integrated marketing communications services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Derry City.
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Derry City.
NUTS code UKN05
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Culture Company 2013 Ltd has been set up to manage and deliver the UK City of Culture 2013 programme. This has been substantially developed to include more than 130 separate projects and events. (Annex 1 contains a comprehensive background to Derry-Londonderrys UK City Of Culture status).
Culture Company are commissioning and directly delivering a number of these and the remainder will be delivered through partner organisations with advice and/or direct support from Culture Company.
There are approximately 20 high profile events of international significance such as the Turner Prize and Fleadh Cheoil na hÉ;ireann (Annex 2 contains a list and description of key events - this list may change as event details are fully confirmed). These are across all cultural forms including music, dance, drama and visual arts and are predicted to attract audiences from 10 000 to 400 000.
Culture Company requires an integrated marketing communications partner to develop and deliver an integrated strategy and campaign plan targeting UK and the Republic of Ireland (ROI) which will support the overall aims and objectives of Derry~Londonderry’s bid and promote the 2013 programme.
Culture Company are commissioning and directly delivering a number of these and the remainder will be delivered through partner organisations with advice and/or direct support from Culture Company.
There are approximately 20 high profile events of international significance such as the Turner Prize and Fleadh Cheoil na hÉ;ireann (Annex 2 contains a list and description of key events - this list may change as event details are fully confirmed). These are across all cultural forms including music, dance, drama and visual arts and are predicted to attract audiences from 10 000 to 400 000.
Culture Company requires an integrated marketing communications partner to develop and deliver an integrated strategy and campaign plan targeting UK and the Republic of Ireland (ROI) which will support the overall aims and objectives of Derry~Londonderry’s bid and promote the 2013 programme.
II.1.6)Common procurement vocabulary (CPV)
79342000, 79413000, 79000000, 79340000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Culture Company 2013 Ltd has been set up to manage and deliver the UK City of Culture 2013 programme. This has been substantially developed to include more than 130 separate projects and events. (Annex 1 contains a comprehensive background to Derry-Londonderrys UK City Of Culture status).
Culture Company are commissioning and directly delivering a number of these and the remainder will be delivered through partner organisations with advice and/or direct support from Culture Company.
There are approximately 20 high profile events of international significance such as the Turner Prize and Fleadh Cheoil na hÉ;ireann (Annex 2 contains a list and description of key events - this list may change as event details are fully confirmed). These are across all cultural forms including music, dance, drama and visual arts and are predicted to attract audiences from 10 000 to 400 000.
Culture Company requires an integrated marketing communications partner to develop and deliver an integrated strategy and campaign plan targeting UK and the Republic of Ireland (ROI) which will support the overall aims and objectives of Derry~Londonderry’s bid and promote the 2013 programme.
Culture Company are commissioning and directly delivering a number of these and the remainder will be delivered through partner organisations with advice and/or direct support from Culture Company.
There are approximately 20 high profile events of international significance such as the Turner Prize and Fleadh Cheoil na hÉ;ireann (Annex 2 contains a list and description of key events - this list may change as event details are fully confirmed). These are across all cultural forms including music, dance, drama and visual arts and are predicted to attract audiences from 10 000 to 400 000.
Culture Company requires an integrated marketing communications partner to develop and deliver an integrated strategy and campaign plan targeting UK and the Republic of Ireland (ROI) which will support the overall aims and objectives of Derry~Londonderry’s bid and promote the 2013 programme.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceeding for a declaration of bankruptcy, for an order of compulsory winding-up or administration by the court or for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which as the force or res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentations in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
(a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceeding for a declaration of bankruptcy, for an order of compulsory winding-up or administration by the court or for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which as the force or res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentations in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from bankers;
(b) the submission of the firms balance sheets or extracts there from, where publication of a balance sheet is required under company law in the country in which the supplier is established;
(c) a statement of the firms overall turnover and its turnover in respect of the goods to which the contract relates for the previous three financial years
(b) the submission of the firms balance sheets or extracts there from, where publication of a balance sheet is required under company law in the country in which the supplier is established;
(c) a statement of the firms overall turnover and its turnover in respect of the goods to which the contract relates for the previous three financial years
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
the provision of integrated marketing communications services
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.11.2012
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
9.11.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 9.11.2012
Place:
City of Culture Offices.
Persons authorised to be present at the opening of tenders: noSection VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
7.9.2012