The Green Man, Bromley Road, London.
CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
Phoenix Community Housing Association
Wren Court 15 London Road Bromley
Contact: Baily Garner LLP, 146-148 Eltham Hill, London, SE9 5DY
Attn: Ben Wiltshire
BR1 1DE Bromley
UNITED KINGDOM
Tel. +44 2082941000
E-mail:
Fax +44 2082901320
Internet address(es)
General address of the contracting authority http://www.phoenixcommunityhousing.org/
Address of the buyer profile http://www.phoenixcommunityhousing.org/newspage.cfm?inc=aboutus&show;=gateway
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Housing and community amenities
The contracting authority is purchasing on behalf of other contracting authorities Yes
Housing and community amenities
The contracting authority is purchasing on behalf of other contracting authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
The Green Man, Bromley Road, London.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Design and execution
Main site or location of works 359 Bromley Road
London.
SE6 2RP.
UNITED KINGDOM.
Design and execution
Main site or location of works 359 Bromley Road
London.
SE6 2RP.
UNITED KINGDOM.
NUTS code UKI12
II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Phoenix Community Housing (The Authority) is a not-for-profit resident-led Housing Association in the Bellingham, Whitefoot and Downham area of Lewisham, London. Properties were transferred from Lewisham Council in a large-scale voluntary transfer on 3.12.2007 following a positive ballot of all tenants. It is a new organisation, developed for this area, and has no connection with any other Housing Association.
Phoenix is the first Housing Association in London to use the Community Gateway approach, which empowers tenants and leaseholders to take a central part in decision-making and to become shareholding members. Tenants and leaseholders elected by residents are the largest group on the management board, and also have powers to take local decisions through a structure of neighbourhood and special interest panels.
The Authority are seeking to procure suitably qualified, experienced and resourceful contractor(s) to undertake the completion of the design and delivery of approximately 22,990 sq.ft of Commercial Office Space for the Authority which includes Community Facilities fitted out to category B. This development is being procured on an Owner Occupier basis.
In order to meet its obligations under the Public Contracts Regulations 2006, the Authority intends to invite tenders from contractors interested in tendering for this appointment in order to facilitate the efficient and competitive appointment of a suitably skilled and qualified contractor(s).
The Authority is seeking an expression of interest from contractors who have a proven track record (which can be demonstrated) of carrying out this type of work for owner occupiers. Experience in bespoke timber frame structures with large spans would be advantegous.
The Authority anticipates that the Works will be procured under a design and build contract, the contracting Authority will be Phoenix Community Housing Association.
The works will consist of, but not limited to, the following:
- Completion of the Design RIBA stage E onwards,
- Site investigation and co-ordination,
- Site remediation and decontamination as approriate,
- Demolition Works (although these may be completed ahead of the appointment under this notice by a third party direct to the Authority,
- Discharge of planning and other statutory undertakings in the development of the site,
- Option appraisals on frame solutions,
- Active participent of value management and value engineering,
- Office fit-out works,
- Design and incoporate low/zero energy technologies to achieve sustainable targets (currently being established by the design team),
- Associated external works (including hard and soft landscaping works).
Phoenix is the first Housing Association in London to use the Community Gateway approach, which empowers tenants and leaseholders to take a central part in decision-making and to become shareholding members. Tenants and leaseholders elected by residents are the largest group on the management board, and also have powers to take local decisions through a structure of neighbourhood and special interest panels.
The Authority are seeking to procure suitably qualified, experienced and resourceful contractor(s) to undertake the completion of the design and delivery of approximately 22,990 sq.ft of Commercial Office Space for the Authority which includes Community Facilities fitted out to category B. This development is being procured on an Owner Occupier basis.
In order to meet its obligations under the Public Contracts Regulations 2006, the Authority intends to invite tenders from contractors interested in tendering for this appointment in order to facilitate the efficient and competitive appointment of a suitably skilled and qualified contractor(s).
The Authority is seeking an expression of interest from contractors who have a proven track record (which can be demonstrated) of carrying out this type of work for owner occupiers. Experience in bespoke timber frame structures with large spans would be advantegous.
The Authority anticipates that the Works will be procured under a design and build contract, the contracting Authority will be Phoenix Community Housing Association.
The works will consist of, but not limited to, the following:
- Completion of the Design RIBA stage E onwards,
- Site investigation and co-ordination,
- Site remediation and decontamination as approriate,
- Demolition Works (although these may be completed ahead of the appointment under this notice by a third party direct to the Authority,
- Discharge of planning and other statutory undertakings in the development of the site,
- Option appraisals on frame solutions,
- Active participent of value management and value engineering,
- Office fit-out works,
- Design and incoporate low/zero energy technologies to achieve sustainable targets (currently being established by the design team),
- Associated external works (including hard and soft landscaping works).
II.1.6)Common procurement vocabulary (CPV)
45213100, 45213000
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8)Division into lots
No
II.1.9)Variants will be accepted
Yes
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
The Authority anticipates that the Works will be let as two contracts with the first contract based on the main commercial element and the second contract for a smaller community facility, which is subject to further funding. If funding is secured prior to the first contract being executed or shortly after then the intention is for the same company to construct both. The contract period is based upon a completion date by March 2013.
Excluding VAT
Range between 3 400 000,00 and 4 000 000,00 GBP
Excluding VAT
Range between 3 400 000,00 and 4 000 000,00 GBP
II.2.2)Options
No
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 14 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
Details of any deposits, guarantees or bonds required by the Authority will be set out in the contract documents issued with the invitation to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
Details of any financing conditions and payment arrangements required by the Authority will be set out in the contract documents issued with the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
The Authority reserves the right to require a lead contractor to undertake the primary contracting liability or to require that one or more parties are jointly and severally liable.
III.1.4)Other particular conditions to which the performance of the contract is subject
Yes
The contractor(s) may be required to actively participate in the achievement of social and/or environmental policy objectives relating to recuitment and training and supply chain initiatives.
Accordingly, the contract performance conditions may relate in particular to social and environmental considerations. Further information will be set out in the invitation to tender.
The contractor(s) may be required to actively participate in the achievement of social and/or environmental policy objectives relating to recuitment and training and supply chain initiatives.
Accordingly, the contract performance conditions may relate in particular to social and environmental considerations. Further information will be set out in the invitation to tender.
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: Information and formalities neccessary for evaluating if requiements are met are outlined within the pre-qualification questionnaire that must be completed. This is consistent with Directive 2004/18/EC and the applicant confirm that none of the conditions set out in Articles 45-50 of the Directive apply to their organisation or expression of interest. The questionnaire is available from Baily Garner, details available under I.1) and must be returned to the address stated under I.1) by the date stipulated at point IV.3.4).
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: Information and formalities neccessary for evaluating if requiements are met are outlined within the pre-qualification questionnaire that must be completed. Applicants will be required to complete the pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from Baily Garner, details available under I.1) and must be returned to the address stated under I.1) by the date stipulated at point IV.3.4).
Minimum level(s) of standards possibly required As per PQQ and contract documents.
Minimum level(s) of standards possibly required As per PQQ and contract documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
Information and formalities neccessary for evaluating if requiements are met are outlined within the pre-qualification questionnaire that must be completed. Applicants will be required to complete the pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from Baily Garner, details available under I.1) and must be returned to the address stated under I.1) by the date stipulated at point IV.3.4).
Minimum level(s) of standards possibly required
As per PQQ and contract documents.
Information and formalities neccessary for evaluating if requiements are met are outlined within the pre-qualification questionnaire that must be completed. Applicants will be required to complete the pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from Baily Garner, details available under I.1) and must be returned to the address stated under I.1) by the date stipulated at point IV.3.4).
Minimum level(s) of standards possibly required
As per PQQ and contract documents.
III.2.4)Reserved contracts
No
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: In accordance with the provisions of the Directive 2004/18/EC.
Objective criteria for choosing the limited number of candidates: In accordance with the provisions of the Directive 2004/18/EC.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract
No
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents 1.8.2011
Payable documents No
Payable documents No
IV.3.4)Time-limit for receipt of tenders or requests to participate
9.8.2011 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
27.9.2011
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
No
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)ADDITIONAL INFORMATION
EOI/PQQ documents will be issued directly by the Authorities Agent, Baily Garner. Documents will not be issued via any other means and all requests are to be directed to Baily Garner.
The Authority reserves the right to cancel the procurement at any time and not to proceed with the award or any contract at any stage of the procurement process.
The Authority reserves the right to instigate and facilitate a programme of value management after a contractor has been selected.
Tenderers should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 may abbply to these works.
The Authority reserves the right to cancel the procurement at any time and not to proceed with the award or any contract at any stage of the procurement process.
The Authority reserves the right to instigate and facilitate a programme of value management after a contractor has been selected.
Tenderers should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 may abbply to these works.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Tel. +44 207947600
Body responsible for mediation procedures
Royal Courts of Justuce
The Strand
WC2A 2LL London
UNITED KINGDOM
Tel. +44 207947600
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
Office of Government Commerce
Rosebery Court St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
VI.5)DATE OF DISPATCH OF THIS NOTICE:
8.7.2011