Cleaning services contract for Wealden District Council.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wealden District Council
Council Offices
For the attention of: Gerry Palmer
BN27 2AX Hailsham
UNITED KINGDOM
Telephone: +44 1323443350

Internet address(es):

General address of the contracting authority: www.wealden.gov.uk

Further information can be obtained from: Faithorn Farrell Timms LLP
Berwick House, 8 - 10 Knoll Rise
For the attention of: Jennifer Jones
BR6 0EL Orpington
UNITED KINGDOM
Telephone: +44 1689885080
E-mail:
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Faithorn Farrell Timms LLP
Berwick House, 8 - 10 Knoll Rise
For the attention of: Jodie Wakeman
BR6 0EL Orpington
UNITED KINGDOM
Telephone: +44 1689885080
E-mail:
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

Tenders or requests to participate must be sent to: Faithorn Farrell Timms LLP
Unit E, Dittons Business Park, Dittons Road
For the attention of: Jennifer Jones
BN26 6HY Polegate
UNITED KINGDOM
Telephone: +44 1323485111
Fax: +44 1323487485
Internet address: www.effefftee.co.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Cleaning services contract for Wealden District Council.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: East Sussex.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Wealden District Council (WDC) wishes to appoint experienced and qualified contractors in connection with the delivery of their cleaning services and associated works. WDC provides a range of housing and support services in the East Sussex area. The works will comprise of providing cleaning services to the common areas of WDC owned sheltered accommodation and general housing blocks. Applicants are advised that the works will comprise of a single contract and the successful applicant will therefore be awarded all works as a single contract.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=84169.

II.1.6)Common procurement vocabulary (CPV)

90911000, 90911200, 90911300, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
WDC currently manages approximately 3 500 homes in the East Sussex area. The annual estimated value of works is 150 000,00 GBP.
Estimated value excluding VAT: 750 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 1.4.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see the pre-qualification questionnaire (PQQ) for all relevant requirements.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see the pre-qualification questionnaire (PQQ) for all relevant requirements.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see the pre-qualification questionnaire (PQQ) for all relevant requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 14.12.2011
IV.3.4)Time limit for receipt of tenders or requests to participate
21.12.2011 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
7.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Please note that TUPE will apply to this contract, including any legal obligations for pensions which may fall specifically to local government organisations.
Please note that the Client reserves the right to cancel this procurement process at any point and may decide not to award the contract upon completion of this procurement process.
(MT Ref:84169).
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
Rosebury Court, St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
Telephone: +44 08450004999

VI.5)Date of dispatch of this notice:
14.11.2011