Provision of Insurance and claims handling, but excluding Broking services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Police and Crime Commissioner for Dyfed Powys
PO Box 99,Police Headquarters, Llangunnor
For the attention of: Simon Davis
SA31 2PF Carmarthen
UNITED KINGDOM
Telephone: +44 267226440
E-mail:
Fax: +44 267226448
Internet address(es):
General address of the contracting authority: http://www.dyfed-powys.pnn.police.uk
Further information can be obtained from: Marsh Limited
16 Windsor Place
For the attention of: Alun Williams
CF10 3BY Cardiff
UNITED KINGDOM
Telephone: +44 2920431113
E-mail:
Fax: +44 2920431100
Internet address: www.marsh.com
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Marsh Limited
16 Windsor Place
For the attention of: Alun Williams
CF10 3BY Cardiff
UNITED KINGDOM
Telephone: +44 2920431113
E-mail:
Fax: +44 2920431100
Internet address: www.marsh.com
Tenders or requests to participate must be sent to: Marsh Limited
16 Windsor Place
For the attention of: Alun Williams
CF10 3BY Cardiff
UNITED KINGDOM
Telephone: +44 2920431113
E-mail:
Fax: +44 2920431100
Internet address: www.marsh.com
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Insurance and claims handling, but excluding Broking services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Within the Geographic Boundaries and Control of the Police and Crime Commissioner for Dyfed Powys and the Chief Constable of Dyfed Powys Police.
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Within the Geographic Boundaries and Control of the Police and Crime Commissioner for Dyfed Powys and the Chief Constable of Dyfed Powys Police.
NUTS code UKL15
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of Insurance and claims handling, but excluding Broking services.
II.1.6)Common procurement vocabulary (CPV)
66510000 - SB01, 66515200 - SB01, 66516000 - SB01, 66514110 - SB01, 66519200 - SB01, 66513200 - SB01, 66512100 - SB01, 66515410 - SB01, 66514120 - SB01, 66516200 - SB01, 66518300 - SB01
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: Quotations required on a 3 year Long term agreement with an option to extend for a further 2 years and also a 5 year long term agreement with an option to extend for a further 2 years.
Description of these options: Quotations required on a 3 year Long term agreement with an option to extend for a further 2 years and also a 5 year long term agreement with an option to extend for a further 2 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.9.2013. Completion 31.8.2014
Information about lots
Lot No: 1 Lot title: Property Insurance (Excluding Broking services)1)Short description
Provision of package insurance (Excluding broking services), to include Property damage, business interruption and Loss of money including claims handling as more fully described in the market presentation Lot 1a Provision of Terrorism Insurance as more fully described in the market presentation Lot 1b.
2)Common procurement vocabulary (CPV)
66515200 - SB01
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.9.2013. Completion 31.8.2014
5)Additional information about lots
Quotations required on a 3 year Long term agreement with an option to extend for a further 2 years and also a 5 year long term agreement with an option to extend for a further 2 years.
Lot No: 2 Lot title: General Liability Insurances and Motor Fleet Insurance, (Excluding Broking services)
1)Short description
Provision of General Liability Insurances, to include Public Liability, Libel and Slander, Employers Liability, Officials Indemnity, Pollution Legal Liability as more fully described in the market presentation Lot 2a and Motor Fleet Insurance as more fully described in Lot 2b, but Excluding Broking services and claims handling.
2)Common procurement vocabulary (CPV)
66516000 - SB01
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.9.2013. Completion 31.8.2014
5)Additional information about lots
Quotations required on a 3 year Long term agreement with an option to extend for a further 2 years and also a 5 year long term agreement with an option to extend for a further 2 years.
Lot No: 3 Lot title: Motor Fleet Insurance, (Excluding Broking services)
1)Short description
Provision of Motor Insurance (in respect of Senior Officers Motor Fleet ), but excluding Broking services.
2)Common procurement vocabulary (CPV)
66514110 - SB01
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.9.2013. Completion 31.8.2014
5)Additional information about lots
Quotations required on a 3 year Long term agreement with an option to extend for a further 2 years and also a 5 year long term agreement with an option to extend for a further 2 years.
Lot No: 4 Lot title: Engineering Inspection and Insurance (Excluding Broking Services)
1)Short description
Provision of Engineering Inspection services and associated Engineering Insurance as more fully described in the Market Presentation Lot 4.
2)Common procurement vocabulary (CPV)
66519200 - SB01
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.9.2013. Completion 31.8.2014
5)Additional information about lots
Quotations required on a 3 year Long term agreement with an option to extend for a further 2 years and also a 5 year long term agreement with an option to extend for a further 2 years.
Lot No: 5 Lot title: Contractors All risks Insurance (Excluding broking services)
1)Short description
Contractors All risks Insurance (Excluding broking services) as more fully described in market presentation Lot 5.
2)Common procurement vocabulary (CPV)
66513200 - SB01
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.9.2013. Completion 31.8.2014
5)Additional information about lots
Quotations required on a 3 year Long term agreement with an option to extend for a further 2 years and also a 5 year long term agreement with an option to extend for a further 2 years.
Lot No: 6 Lot title: Accident Insurance (Excluding Broking services)
1)Short description
Provision of Personal Accident and Group travel Insurance (But Excluding Broking services) as more fully described in the market presentation Lot 6.
2)Common procurement vocabulary (CPV)
66512100 - SB01
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.9.2013. Completion 31.8.2014
5)Additional information about lots
Quotations required on a 3 year Long term agreement with an option to extend for a further 2 years and also a 5 year long term agreement with an option to extend for a further 2 years.
Lot No: 7 Lot title: Financial Loss Insurance (Excluding Broking services)
1)Short description
Provision of Fidelity Guarantee Insurance (Excluding Broking services)as more fully described in the market presentation Lot 7.
2)Common procurement vocabulary (CPV)
66515410 - SB01
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.9.2013. Completion 31.8.2014
5)Additional information about lots
Quotations required on a 3 year Long term agreement with an option to extend for a further 2 years and also a 5 year long term agreement with an option to extend for a further 2 years.
Lot No: 8 Lot title: Marine Insurance
1)Short description
Provision of Marine Insurance (Excluding Broking Services) as more fully described in Market Presentation Lot 8.
2)Common procurement vocabulary (CPV)
66514120 - SB01
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.9.2013. Completion 31.8.2014
5)Additional information about lots
Quotations required on a 3 year Long term agreement with an option to extend for a further 2 years and also a 5 year long term agreement with an option to extend for a further 2 years.
Lot No: 9 Lot title: Aviation / Airside Liability Insurance (Exclusing Broking Services)
1)Short description
Provision of Aviation/Airside Liability Insurance (Excluding Broking Services) as more fuloly described in MArket Presentation Lot 9.
2)Common procurement vocabulary (CPV)
66516200 - SB01
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.9.2013. Completion 31.8.2014
5)Additional information about lots
Quotations required on a 3 year Long term agreement with an option to extend for a further 2 years and also a 5 year long term agreement with an option to extend for a further 2 years.
Lot No: 10 Lot title: Insurance Claims adjusting services (Excluding Broking services)
1)Short description
Provision of Claims Handling and adjusting services (but Excluding Broking services).
2)Common procurement vocabulary (CPV)
66518300 - SB01
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.9.2013. Completion 31.8.2014
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: For Insurance Lots 1 to 9 inclusive, in order to be considered an Economic Operator organisations must be as at the tender closing date, considered and approved by the Marsh Information Group and meet their required minimum financial standards. In the event that your organisation has not been considered and approved by the Marsh Information Group and would like to be considered for approval please go to www.marsh.com or contact the Public Sector Unit for instructions.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Ref III.2.1.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Ref III.2.1.
Ref III.2.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: In respect of lots 1-8 the Insurers must be authorised by the Financial Services Authority (FSA)/ Financial Conduct Authority (FCA) or EU equivalent to carry on business in the relevant classes of Insurance as listed in the lots in this contract notice in accordance with the provisions of the Insurance Companies Act 1982 and any other statutory modifications thereof.
Reference to the relevant law, regulation or administrative provision: In respect of lots 1-8 the Insurers must be authorised by the Financial Services Authority (FSA)/ Financial Conduct Authority (FCA) or EU equivalent to carry on business in the relevant classes of Insurance as listed in the lots in this contract notice in accordance with the provisions of the Insurance Companies Act 1982 and any other statutory modifications thereof.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: All Pre-Selected Insurers will be issued a copy of the Market Presentation. Any Insurers who registers aninterest via email to Marsh Ltd will be considered with agreement from both Marsh and The Police and Crime Commissioner for Dyfed Powys and the Chief Constable of Dyfed Powys - Please see III.2.1 for full details.
Objective criteria for choosing the limited number of candidates: All Pre-Selected Insurers will be issued a copy of the Market Presentation. Any Insurers who registers aninterest via email to Marsh Ltd will be considered with agreement from both Marsh and The Police and Crime Commissioner for Dyfed Powys and the Chief Constable of Dyfed Powys - Please see III.2.1 for full details.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DPP/13/09.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
21.6.2013 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
ACE SA -NV, Bank House, 8 Cherry Street, Birmingham, B2 5AL
Aviva Insurance, Norwich Union House, 51-54 Fenchurch Street, London, EC3M 3LA
Allianz Cornhill, Allianz Cornhill House, Leadenhall Street, London, EC3A 1AA
Aspen Insurance, 88 Leadenhall Street, London, EC3A 3BA
Chubb Insurance, 13th Floor, Bank House, 8 Cherry Street, Birmingham, B2 5AL
CNA 77 Gracechurch Road, London
QBE , Birmingham
HSB Haughton, Birmingham
Lloyds of London, Lime Street, London - via Jim Couninides for JJS, Summit and QBE
Navigators & General, Brighton
Risk Management Partners on behalf of AIG/QBE/HSB, 9 Alie Street, London, E1 8DE
Royal & SunAlliance, PO Box 152, West Gate, Colston Avenue, Bristol, BS99 7RD
Travelers Insurance Company Limited, St Paul House, 61-63 London Road, Redhill, Surrey
Zurich Municipal, Zurich House, 2 Gladiator Way, Farnborough, Hampshire Gu14 6GB
Mitsui Sumitomo Insurance, 25 Fenchurch Avenue, London, EC3M 5AD
Equity Red Star, Castlemead, Lower Castle Street, BRISTOL BS1 3AG
Primary General, Manchester
Markel Insurance - Bristol
Tokyo Marine
Groupama
NFU
Claims Handlers
Capita Insurance Services, 40,Dukes Place, London, EC3A 7NH
Cunningham Lindsey, PO Box 20 Cardiff, CF10 3YR
Garwyn Loss Adjuster, Pegasus House, 375 West George Street, Glasgow, G2 4LW
One Liability/Hill Dickinson, Liverpool
B4 Legal/Dolmans, Cardiff
Morgan Cole
Teceris Insurance Services, 40,Dukes Place, London, EC3A 7NH
Aviva Insurance, Norwich Union House, 51-54 Fenchurch Street, London, EC3M 3LA
Allianz Cornhill, Allianz Cornhill House, Leadenhall Street, London, EC3A 1AA
Aspen Insurance, 88 Leadenhall Street, London, EC3A 3BA
Chubb Insurance, 13th Floor, Bank House, 8 Cherry Street, Birmingham, B2 5AL
CNA 77 Gracechurch Road, London
QBE , Birmingham
HSB Haughton, Birmingham
Lloyds of London, Lime Street, London - via Jim Couninides for JJS, Summit and QBE
Navigators & General, Brighton
Risk Management Partners on behalf of AIG/QBE/HSB, 9 Alie Street, London, E1 8DE
Royal & SunAlliance, PO Box 152, West Gate, Colston Avenue, Bristol, BS99 7RD
Travelers Insurance Company Limited, St Paul House, 61-63 London Road, Redhill, Surrey
Zurich Municipal, Zurich House, 2 Gladiator Way, Farnborough, Hampshire Gu14 6GB
Mitsui Sumitomo Insurance, 25 Fenchurch Avenue, London, EC3M 5AD
Equity Red Star, Castlemead, Lower Castle Street, BRISTOL BS1 3AG
Primary General, Manchester
Markel Insurance - Bristol
Tokyo Marine
Groupama
NFU
Claims Handlers
Capita Insurance Services, 40,Dukes Place, London, EC3A 7NH
Cunningham Lindsey, PO Box 20 Cardiff, CF10 3YR
Garwyn Loss Adjuster, Pegasus House, 375 West George Street, Glasgow, G2 4LW
One Liability/Hill Dickinson, Liverpool
B4 Legal/Dolmans, Cardiff
Morgan Cole
Teceris Insurance Services, 40,Dukes Place, London, EC3A 7NH
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The Police and Crime Commissioner for Dyfed Powys
PO Box 99, Police Headquarters, Llangunnor
SA31 2PF Carmarthen
UNITED KINGDOM
Telephone: +44 267226440
Internet address: http://www.dyfed-powys.pnn.police.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period where information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
The Police and Crime Commissioner for Dyfed Powys
PO Box 99, Police Headquarters, Llangunnor
SA31 2PF Carmarthen
UNITED KINGDOM
Telephone: +44 267226440
Internet address: http://www.dyfed-powys.pnn.police.uk
VI.5)Date of dispatch of this notice:
17.5.2013