The University having surveyed suitable third-party provision of student accommodation with reasonable proximity to a direct bus route to its Edinburgh Campus is entering into a Nomination Agreement for the provision of 112 rooms for a period of 42 ...
Voluntary ex ante transparency notice
Section I: Contracting authority/entity
I.1)Name, addresses and contact point(s)
Heriot-Watt University
Riccarton
Contact point(s): Procurement Services
For the attention of: Tony Newjem, Chief Procurement Officer
EH14 4AS Edinburgh
UNITED KINGDOM
Telephone: +44 1314514444
E-mail:
Fax: +44 1314513119
Internet address(es):
General address of the contracting authority/entity: http://www.hw.ac.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00307
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
1.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
Provision of Leased Student Accommodation.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Grove Street, Edinburgh, EH3 8FD.
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Grove Street, Edinburgh, EH3 8FD.
NUTS code UKM25
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The University having surveyed suitable third-party provision of student accommodation with reasonable proximity to a direct bus route to its Edinburgh Campus is entering into a Nomination Agreement for the provision of 112 rooms for a period of 42 weeks.
II.1.5)Common procurement vocabulary (CPV)
98341000
II.6)Information about Government Procurement Agreement (GPA)
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 649 362 GBP
Excluding VAT
Excluding VAT
Section IV: Procedure
IV.1)Type of procedure
Negotiated without publication of a contract notice / call for competition
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the Directive: no
The works/goods/services can be provided only by a particular tenderer for reasons that are: technical
Extreme urgency brought about by events unforeseeable by the contracting entity and in accordance with the strict conditions stated in the Directive no
Additional works/deliveries/services are ordered under the strict conditions stated in the Directive: no
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive: no
Service contract awarded to the successful candidate or one of them after a design contest: no
For supplies quoted and purchased on a commodity market: no
All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or inacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria: no
The accommodation the subject of this Notice is the only available accommodation which meets the requirements of proximity to a direct bus route to the University's Edinburgh Campus (i.e. within a walking distance acceptable to prospective students); and which lies within a reasonable public transport transit time to the said campus. Whilst the service provider is an incumbent supplier of student accommodation, there is a time imperative to secure this tranche of accommodation in preparation for the next academic year. Longer-term requirements will be the subject of a call for competition.
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the Directive: no
The works/goods/services can be provided only by a particular tenderer for reasons that are: technical
Extreme urgency brought about by events unforeseeable by the contracting entity and in accordance with the strict conditions stated in the Directive no
Additional works/deliveries/services are ordered under the strict conditions stated in the Directive: no
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive: no
Service contract awarded to the successful candidate or one of them after a design contest: no
For supplies quoted and purchased on a commodity market: no
All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or inacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria: no
The accommodation the subject of this Notice is the only available accommodation which meets the requirements of proximity to a direct bus route to the University's Edinburgh Campus (i.e. within a walking distance acceptable to prospective students); and which lies within a reasonable public transport transit time to the said campus. Whilst the service provider is an incumbent supplier of student accommodation, there is a time imperative to secure this tranche of accommodation in preparation for the next academic year. Longer-term requirements will be the subject of a call for competition.
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority/entity
HWU/1264/002B
IV.3.2)Previous publication(s) concerning the same contract
no
Section V: Award of contract
Contract No: HWU/1264/002B-1 Lot title: Nomination Agreement 2013V.1)Date of contract award decision:
26.11.2013
V.2)Information about offers
Number of offers received:1
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
iQ Letting Property Partnership
16 Grosvenor Street
W1K 4QF London
UNITED KINGDOM
V.4)Information on value of contract
V.5)Information about subcontracting
Section VI: Complementary information
VI.1)Information about European Union funds
VI.2)Additional information:
This is a Nominations Agreement where the University acts as guarantor in the event of either failure to nominate students for individual rooms; or a nominated student fails to sign an individual tenancy agreement. The cost to the University is purely the cost of weekly rentals for any empty rooms covered by and during the term of the Nominations Agreement. The contract value therefore reflects the aggregate of 112 individual Student Tenancy Agreements, and not an outlay by the University.
(SC Ref:285731)
(SC Ref:285731)
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
26.11.2013