Framework: Garden Aid & Grounds Maintenance, Low Rise Grounds Maintenance, Forestry & Aboricultural.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Unit
For the attention of: Paul Hamilton
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1312002323
E-mail:
Internet address(es):
General address of the contracting authority: http://www.edinburgh.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
Further information can be obtained from: City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Unit
For the attention of: Paul Hamilton
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1312002323
E-mail:
Internet address: http://www.edinburgh.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Unit
For the attention of: Paul Hamilton
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1312002323
E-mail:
Internet address: http://www.edinburgh.gov.uk
Tenders or requests to participate must be sent to: City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Unit
For the attention of: Paul Hamilton
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1312002323
E-mail:
Internet address: http://www.edinburgh.gov.uk
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework: Garden Aid & Grounds Maintenance, Low Rise Grounds Maintenance, Forestry & Aboricultural.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: City of Edinburgh.
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: City of Edinburgh.
NUTS code UKM25
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Range: between 950 000 and 1 000 000 GBP
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement
Duration in years: 4Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:Range: between 950 000 and 1 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The City of Edinburgh Council is seeking to award three separate framework contracts to service the three separate lots as detailed below.
Lot 1 - Garden Aid and Ad Hoc Grounds Maintenance - The City of Edinburgh Council provides a Garden Aid service to support elderly and disabled residents who qualify for the scheme and is looking to appoint a single contractor to carry out this work.
The contractor must provide a regular grass cutting and hedge trimming service to all eligible Garden Aid customers at a wide range of locations. Customer numbers will be agreed with the Council prior to the commencement of grass cutting in early March each year. Additions and deletions to this list will be made at the Council's discretion. There are currently approximately 3 000 customers.
Tenderers are requested to supply a price to carry out scheduled maintenance per garden according to the output specification at Schedule A1, for gardens of each size class for:
- grass maintenance and,
- hedge maintenance.
Tenderers are also requested to supply hourly rates for garden aid pre-maintenance works and ad hoc grounds maintenance works consisting of small scale path, fencing, landscaping, tidy-up works and other grounds maintenance tasks as required by the Council.
The Council is seeking to award a single supplier framework for the provision of Lot 1 services. The estimated value of garden aid scheduled maintenance works (grass and hedges) is approximately 500 000 GBP per annum and ad hoc items are likely to be worth approximately 100 000 GBP per annum, however volumes may vary depending on demand.
Lot 2 - Neighbourhood Low Rise Grounds Maintenance Works - The City of Edinburgh Council provides a responsive service to its tenants living in housing estates managed by 6 Neighbourhood Teams.
The service involves reactive work on the Council’s Housing Revenue Account land including the provision of grass tidying & cutting, ground works, small scale fencing, hedge & tree cutting/clearance, litter picks and dirty work services.
The contract shall involve dialogue and site visits for works with the 6 Neighbourhood Property Teams and the completion of works to agreed routine and emergency timescales.
The Council is seeking to award a single supplier framework for the provision of Lot 2 services. The estimated contract value is 150 000 to 175 000 GBP per annum and it is anticipated that work packages will typically range between 100 and 1 000 GBP. The volume of work shall vary depending on the season and service demands.
Lot 3 - Forestry and Aboricultural Works - The Council is looking to appoint four framework contractors to carry out tree works at a variety of locations over the next four years. The Council intends to appoint four framework contractors who will be invited to bid via mini-competition for packages of planned tree work as and when it is identified over the duration of the framework contract. The four contractors must also be available outwith normal working hours in order to assist the Council in undertaking emergency tree works in the event of storm damage or other unplanned events.
The tender process will rank the four successful contractors based on their submitted rates to determine the order in which they will be offered lower value tree works (under 2 000 GBP) on a simple quotation basis and also to determine the order in which out of hours work is offered.
The Council is seeking to award a four supplier framework for the provision of Lot 3 services. The estimated contract value is 100 000 to 200 000 GBP per annum and it is and it is anticipated that packages of planned work are expected to be between 2 000 and 50 000 GBP in value. The volume of work shall vary depending on the season and service demands.
Community Benefits.
Lot 1 - Garden Aid and Ad Hoc Grounds Maintenance - The City of Edinburgh Council provides a Garden Aid service to support elderly and disabled residents who qualify for the scheme and is looking to appoint a single contractor to carry out this work.
The contractor must provide a regular grass cutting and hedge trimming service to all eligible Garden Aid customers at a wide range of locations. Customer numbers will be agreed with the Council prior to the commencement of grass cutting in early March each year. Additions and deletions to this list will be made at the Council's discretion. There are currently approximately 3 000 customers.
Tenderers are requested to supply a price to carry out scheduled maintenance per garden according to the output specification at Schedule A1, for gardens of each size class for:
- grass maintenance and,
- hedge maintenance.
Tenderers are also requested to supply hourly rates for garden aid pre-maintenance works and ad hoc grounds maintenance works consisting of small scale path, fencing, landscaping, tidy-up works and other grounds maintenance tasks as required by the Council.
The Council is seeking to award a single supplier framework for the provision of Lot 1 services. The estimated value of garden aid scheduled maintenance works (grass and hedges) is approximately 500 000 GBP per annum and ad hoc items are likely to be worth approximately 100 000 GBP per annum, however volumes may vary depending on demand.
Lot 2 - Neighbourhood Low Rise Grounds Maintenance Works - The City of Edinburgh Council provides a responsive service to its tenants living in housing estates managed by 6 Neighbourhood Teams.
The service involves reactive work on the Council’s Housing Revenue Account land including the provision of grass tidying & cutting, ground works, small scale fencing, hedge & tree cutting/clearance, litter picks and dirty work services.
The contract shall involve dialogue and site visits for works with the 6 Neighbourhood Property Teams and the completion of works to agreed routine and emergency timescales.
The Council is seeking to award a single supplier framework for the provision of Lot 2 services. The estimated contract value is 150 000 to 175 000 GBP per annum and it is anticipated that work packages will typically range between 100 and 1 000 GBP. The volume of work shall vary depending on the season and service demands.
Lot 3 - Forestry and Aboricultural Works - The Council is looking to appoint four framework contractors to carry out tree works at a variety of locations over the next four years. The Council intends to appoint four framework contractors who will be invited to bid via mini-competition for packages of planned tree work as and when it is identified over the duration of the framework contract. The four contractors must also be available outwith normal working hours in order to assist the Council in undertaking emergency tree works in the event of storm damage or other unplanned events.
The tender process will rank the four successful contractors based on their submitted rates to determine the order in which they will be offered lower value tree works (under 2 000 GBP) on a simple quotation basis and also to determine the order in which out of hours work is offered.
The Council is seeking to award a four supplier framework for the provision of Lot 3 services. The estimated contract value is 100 000 to 200 000 GBP per annum and it is and it is anticipated that packages of planned work are expected to be between 2 000 and 50 000 GBP in value. The volume of work shall vary depending on the season and service demands.
Community Benefits.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=243301.
The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=243301.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.II.1.6)Common procurement vocabulary (CPV)
45236230, 16160000, 71421000, 45112712, 45112713, 77314000, 45112720, 45112723, 43325100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 900 000 and 1 000 000 GBP
Range: between 900 000 and 1 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 01 Lot title: Garden Aid and Ad Hoc Grounds Maintenance Works1)Short description
The City of Edinburgh Council provides a Garden Aid service to support elderly and disabled residents who qualify for the scheme and is looking to appoint a single contractor to carry out this work.
The contractor must provide a regular grass cutting and hedge trimming service to all eligible Garden Aid customers at a wide range of locations. Customer numbers will be agreed with the Council prior to the commencement of grass cutting in early March each year. Additions and deletions to this list will be made at the Council's discretion. There are currently approximately 3 000 customers.
Tenderers are requested to supply a price to carry out scheduled maintenance per garden according to the output specification at Schedule A1, for gardens of each size class for:
- grass maintenance and,
- hedge maintenance.
Tenderers are also requested to supply hourly rates for garden aid pre-maintenance works and ad hoc grounds maintenance works consisting of small scale path, fencing, landscaping, tidy-up works and other grounds maintenance tasks as required by the Council.
The contractor must provide a regular grass cutting and hedge trimming service to all eligible Garden Aid customers at a wide range of locations. Customer numbers will be agreed with the Council prior to the commencement of grass cutting in early March each year. Additions and deletions to this list will be made at the Council's discretion. There are currently approximately 3 000 customers.
Tenderers are requested to supply a price to carry out scheduled maintenance per garden according to the output specification at Schedule A1, for gardens of each size class for:
- grass maintenance and,
- hedge maintenance.
Tenderers are also requested to supply hourly rates for garden aid pre-maintenance works and ad hoc grounds maintenance works consisting of small scale path, fencing, landscaping, tidy-up works and other grounds maintenance tasks as required by the Council.
2)Common procurement vocabulary (CPV)
77314000, 45112720, 45112723, 43325100, 77300000, 77000000
3)Quantity or scope
The Council is seeking to award a single supplier framework for the provision of Lot 1 services. The estimated value of garden aid scheduled maintenance works (grass and hedges) is approximately 500 000 GBP per annum and ad hoc items are likely to be worth approximately 100 000 GBP per annum, however volumes may vary depending on demand.
Estimated value excluding VAT:
Range: between 500 and 600 GBP
Estimated value excluding VAT:
Range: between 500 and 600 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 02 Lot title: Neighbourhood Low Rise Grounds Maintenance Works
1)Short description
The City of Edinburgh Council provides a responsive service to its tenants living in housing estates managed by 6 Neighbourhood Teams.
The service involves reactive work on the Council’s Housing Revenue Account land including the provision of grass tidying & cutting, ground works, small scale fencing, hedge & tree cutting/clearance, litter picks and dirty work services.
The contract shall involve dialogue and site visits for works with the 6 Neighbourhood Property Teams and the completion of works to agreed routine and emergency timescales.
The service involves reactive work on the Council’s Housing Revenue Account land including the provision of grass tidying & cutting, ground works, small scale fencing, hedge & tree cutting/clearance, litter picks and dirty work services.
The contract shall involve dialogue and site visits for works with the 6 Neighbourhood Property Teams and the completion of works to agreed routine and emergency timescales.
2)Common procurement vocabulary (CPV)
43325100, 45112723, 45112720, 77314000, 77300000, 77000000
3)Quantity or scope
The Council is seeking to award a single supplier framework for the provision of Lot 2 services. The estimated contract value is 150 000 to 175 000 GBP per annum and it is anticipated that work packages will typically range between 100 and 1 000 GBP. The volume of work shall vary depending on the season and service demands.
Estimated value excluding VAT:
Range: between 150 000 and 200 000 GBP
Estimated value excluding VAT:
Range: between 150 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 03 Lot title: Forestry and Aboricultural Works
1)Short description
The Council is looking to appoint four framework contractors to carry out tree works at a variety of locations over the next four years. The Council intends to appoint four framework contractors who will be invited to bid via mini-competition for packages of planned tree work as and when it is identified over the duration of the framework contract. The four contractors must also be available outwith normal working hours in order to assist the Council in undertaking emergency tree works in the event of storm damage or other unplanned events.
The tender process will rank the four successful contractors based on their submitted rates to determine the order in which they will be offered lower value tree works (under 2 000 GBP) on a simple quotation basis and also to determine the order in which out of hours work is offered.
The tender process will rank the four successful contractors based on their submitted rates to determine the order in which they will be offered lower value tree works (under 2 000 GBP) on a simple quotation basis and also to determine the order in which out of hours work is offered.
2)Common procurement vocabulary (CPV)
77000000, 77200000, 77231500, 16100000, 77211300, 77211400, 77211500, 77341000, 77340000, 77341000
3)Quantity or scope
The Council is seeking to award a four supplier framework for the provision of Lot 3 services. The estimated contract value is 100,000 to 200 000 GBP per annum and it is and it is anticipated that packages of planned work are expected to be between 2 000 and 50 000 GBP in value. The volume of work shall vary depending on the season and service.
Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP
Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per tender docs.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per tender docs.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per tender docs.
As per tender docs.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CT7010
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
5.12.2012 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 5.12.2012 - 15:00
Place:
Waverley Court, Edinburgh.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: September 2016.
Estimated timing for further notices to be published: September 2016.
VI.2)Information about European Union funds
VI.3)Additional information
Pursuant to Regulation 39 of the Public Contract (Scotland) Regulations 2012, the Council may include social and environmental considerations in its requirements. Contract performance conditions may, in particular, relate to social or environmental considerations. Further details of such conditions will be set out in the contract documents.
(SC Ref:243301).
(SC Ref:243301).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
26.10.2012