:Provision of a Library Management System and ICT Support Services.
Contract notice
Services
Section I: Contracting authority
The Northern Ireland Library Authority
Intelligent Customer Unit, 25-31 Demesne Avenue
For the attention of: Morris McCracken
BT43 7BG Ballymena
UNITED KINGDOM
E-mail:
Internet address(es)
General address of the contracting authority http://www.librariesni.org.uk
Further information can be obtained from: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 7: Computer and related services
Main place of performance: UK Northern Ireland.
NUTS code UKN0
Computer Network providing public access and secure corporate access (cabled and Wi-Fi) at currently around 108 fixed locations (some of which currently are The Department of Education and The Department for Employment and Learning offices) and 28 mobile libraries.
The service should support:
- web site content management software,
- internet/intranet/extranet access,
- computer hardware,
- printers/scanners/photocopiers,mfd's,
- public and staff desk tops,
- office automation software,
- help desk function,
- library management system,which is rfid enabled (inc all equipment),
- cash management,
- EDRMS,
- business Intelligence system (including Customer Relationship Management),
- GPS tracking,
- Telephony services (including VOIP),
- library software to support the delivery of online services,
- handheld devices (e.g. tablets or ipads),
- audio visual equipment to support creative labs in libraries,
- home working and vpn access,
- virtual learning environment.
Finance system.
- accounts payable (incl. staff travel and subsistence expenses),
- general ledger,
- accounts receivable,
- cash management,
- fixed assets,
- management and stakeholder reporting,
- budgeting and forecasting,
- procurement (incl. supplier self service),
- asset maintenance support system.
HR/Payroll System.
- recruitment and selection, including an on-line option,
- time recording and attendance management,
- training and development,
- staff appraisal including prp,
- employee relations,
- employee self service,
- payroll processing,
- equality monitoring and reviews including duties associated with section 75 and schedule 9 of the Northern Ireland Act 1998.
The above list is not exhaustive but indicative of the main elements.
Libraries NI has the option to access existing arrangements for the provision of Network Services and will discuss potential service delivery options with suppliers as part of the dialogue process.
Further information is available in the Project Information (PIM) Memorandum and Pre-Qualification Questionnaire PQQ. Instructions on how to access these documents and express an interest are detailed at Section VI.3 of this notice.
72500000, 72227000, 32510000, 32500000, 72261000, 32430000, 30234000, 72260000, 32570000, 32412110, 32321200, 79991000, 30236000, 72230000, 72228000, 72315000, 32420000, 30232100, 48000000, 48311100, 38112100, 32410000, 64200000, 32412120, 32412100, 72710000, 64210000, 30213300, 72212482, 72263000, 30213200, 72700000, 72720000, 48161000, 30238000, 32571000, 32412000, 72514000, 32425000, 72253000, 48100000, 32424000
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:Range: between 20 000 000 and 36 000 000 GBP
Description of these options: Possible extensions up to a maximum of 2 years.
Section III: Legal, economic, financial and technical information
Directive 2004/18/EC), on the basis of information provided in response to the Pre-Qualification Questionnaire copies of which can be obtained by following the instructions provided at Section VI.3 below. Completed PQQs must be submitted to the Authority in accordance with the instructions before the deadline specified in Section IV.3.4 below.
Economic operators are required to provide the information requested in theAuthority's Pre-qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required: The economic operator and/or members of the consortium must provide the evidence as further described in the Pre-Qualification Questionnaire.
The economic operator and/or members of the consortium in aggregate must meet the requirements set out in Regulation 25 of the Public Contracts Regulations 2006 (as amended), as further described in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required
The economic operator and/or members of the consortium must provide the evidence as further described in the Pre-Qualification Questionnaire.
Objective criteria for choosing the limited number of candidates: These will be set out in the Pre-Qualification Questionnaire or in the descriptive document.
Payable documents: no
Section VI: Complementary information
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct business and user details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).