Tender for Cleaning Services.
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
Newtownabbey Borough Council
Mossley Mill
Contact: Sharon Logue
Attn: Chief Executive
BT36 5QA Newtownabbey
UNITED KINGDOM
Tel. +44 2890340000
E-mail:
Fax +44 2890340004
Internet address(es)
General address of the contracting authority www.newtownabbey.gov.uk
Address of the buyer profile http://e-sourcingni.bravosolution.co.uk
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting authorities No
General public services
The contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Tender for Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category: No 14
Main place of performance Newtownabbey Northern Ireland.
Service category: No 14
Main place of performance Newtownabbey Northern Ireland.
NUTS code UKN03
II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contract is for the provision of cleaning services at Jordanstown Loughshore Caravan Park Amenity Block and Jordanstown Loughshore Park Public Toilets, Hazelbank Pavilion, Glengormley Toilets, Rashee Cemetery Toilets, Ballyclare Cemetery toilets and Carnmoney Cemetery toilets. The premises comprise a total of approximately 447 m².
II.1.6)Common procurement vocabulary (CPV)
90910000, 90911100
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8)Division into lots
No
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
Approximately 250 000 GBP over the potential 5 year term of the contract.
II.2.2)Options
Yes
description of these options: The contract between the contractor and the Council will be for a period of 3 years with an option to extend for a further 2 years on a year by year basis subject to review and performance.
provisional timetable for recourse to these options: in months: 12 (from the award of the contract)
Number of possible renewals 2
description of these options: The contract between the contractor and the Council will be for a period of 3 years with an option to extend for a further 2 years on a year by year basis subject to review and performance.
provisional timetable for recourse to these options: in months: 12 (from the award of the contract)
Number of possible renewals 2
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.10.2011. Completion 30.9.2014
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
As included in the ITT Conditions of Contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Joint and Several Liability.
III.1.4)Other particular conditions to which the performance of the contract is subject
Yes
As described within th ITT documentation.
As described within th ITT documentation.
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: As described within the ITT documentation.
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: As described within the ITT documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
As described within the ITT documentation.
As described within the ITT documentation.
III.2.4)Reserved contracts
No
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
No
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
No
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
TQ/626
IV.3.2)Previous publication(s) concerning the same contract
No
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents 18.7.2011
Payable documents No
Payable documents No
IV.3.4)Time-limit for receipt of tenders or requests to participate
22.7.2011 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in days 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 22.7.2011 - 14:00
Authorised representatives of Newtownabbey Borough Council.
Place
Documents should be returned through the ESourcing portal as instructed in the additional information of this notice.
Persons authorised to be present at the opening of tenders YesAuthorised representatives of Newtownabbey Borough Council.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: The contract is for an initial period of 3 years with the option to extend for a further 2 years on a year by year basis subject to review and performance.
estimated timing for further notices to be published: The contract is for an initial period of 3 years with the option to extend for a further 2 years on a year by year basis subject to review and performance.
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
VI.3)ADDITIONAL INFORMATION
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):
- enter your correct business and user details,
- note the username you chose and click "save" when complete,
- you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
- login to the portal with the username/password,
- click the "PQQs/ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
- click on the relevant PQQ/ITT to access the content,
- click the "express interest" button in the "actions" box on the left-hand side of the page,
- this will move the PQQ/ITT into your "my PQQs/my ITTs" page. (This is a secure area reserved for your projects only),
- you can now access any attachments by clicking the "settings and buyer attachments" in the "actions" box.
3. Responding to the tender:
- you can now choose to "reply" or "reject" (please give a reason if rejecting),
- you can now use the "messages" function to communicate with the buyer and seek any clarification,
- note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,
- there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then publish your reply using the publish button in the "actions" box on the left-hand side of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):
- browse to the eSourcing portal: https://e-sourcingni.bravosolution.co.uk and click the link to register,
- accept the terms and conditions and click "continue",- enter your correct business and user details,
- note the username you chose and click "save" when complete,
- you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
- login to the portal with the username/password,
- click the "PQQs/ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
- click on the relevant PQQ/ITT to access the content,
- click the "express interest" button in the "actions" box on the left-hand side of the page,
- this will move the PQQ/ITT into your "my PQQs/my ITTs" page. (This is a secure area reserved for your projects only),
- you can now access any attachments by clicking the "settings and buyer attachments" in the "actions" box.
3. Responding to the tender:
- you can now choose to "reply" or "reject" (please give a reason if rejecting),
- you can now use the "messages" function to communicate with the buyer and seek any clarification,
- note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,
- there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then publish your reply using the publish button in the "actions" box on the left-hand side of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Newtownabbey Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
The Public Contracts Regulations 2006 (SI 2006 No 5) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
10.6.2011