SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)Northern Ireland Education and Library Board
Purchasing Branch, County Hall, 182 Galgorm Road
Contact: Purchasing
Attn: Francine Scuillion
BT42 1HN Ballymena
UNITED KINGDOM
Tel. +44 2825662330
E-mail:
Fax +44 2825662581
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIESRegional or local authority
Education
The contracting authority is purchasing on behalf of other contracting authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authorityTender for Furniture for School Meals Kitchens.
II.1.2)Type of contract and location of works, place of delivery or of performanceSupplies
Purchase
Main place of delivery Various education establishments within Northern Ireland.
NUTS code UK
II.1.3)The notice involvesA public contract
II.1.4)Information on framework agreementEstimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT 620 000 GBP
II.1.5)Short description of the contract or purchase(s)Supply and delivery of furniture for school meals kitchens as required to individual education establishments in Northern Ireland for the period 1 December 2011 to 30 November 2013 (with the option to extend for 2 further 12 month periods).
II.1.6)Common procurement vocabulary (CPV) II.1.7)Contract covered by the Government Procurement Agreement (GPA)No
II.1.8)Division into lots
II.1.9)Variants will be acceptedNo
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scopeEstimated value excluding VAT £620,000.
GBP.
II.2.2)Options
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION Starting 1.12.2011. Completion 30.11.2015
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
III.1.4)Other particular conditions to which the performance of the contract is subjectYes
See tender documents.
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if requirements are met: All the tender documentation must be completed and returned by the tenderer.
III.2.2)Economic and financial capacityInformation and formalities necessary for evaluating if requirements are met: See tender documents.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if requirements are met:
See tender documents.
III.2.4)Reserved contractsNo
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
SECTION IV: PROCEDURE
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be usedNo
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority30230
IV.3.2)Previous publication(s) concerning the same contractNo
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time-limit for receipt of tenders or requests to participate20.9.2011 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderDuration in days 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tendersDate: 20.9.2011 - 16:30
Place
County Hall, Ballymena.
Persons authorised to be present at the opening of tenders No
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
VI.3)ADDITIONAL INFORMATIONThe Contracting Authority intends to use an eTendering system in this procurement exercise.
Suppliers instructions how to express interest in this tender~:
1. Register your company on the eSourcing portal (this is only required once):
https://e-sourcingni.bravosolution.co.uk and click the link to register
- Accept the terms and conditions and click "continue",
- Enter your correct business and user details,
- Note the username you chose and click "save" when complete,
- You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
- Login to the portal with the username/password,
- Click the "PQQs / ITTs open to all suppliers" link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),
- Click on the relevant PQQ/ ITT to access the content,
- Click the "express interest" button at the top of the page,
- This will move the PQQ /ITT into your "my PQQs/ my ITTs" page. (This is a secure area reserved for your projects only),
- You can now access any attachments by clicking "buyer attachments" in the "PQQ/ ITT details" box.
3. Responding to the tender
- Click "my response" under "PQQ/ ITT details", you can choose to "create response" or to "decline to respond" (please give a reason if declining),
- You can now use the "messages" function to communicate with the buyer and seek any clarification,
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the "submit response" button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal proceduresNorth Eastern Education and Library Board
Purchasing Branch, 182 Galgorm Road
BT42 1HN Ballymena
UNITED KINGDOM
E-mail:
Tel. +44 2825662330
Fax +44 2825662581
Body responsible for mediation procedures
North Eastern Education and Library Board
Purchasing Branch, 182 Galgorm Road
BT42 1HN Ballymena
UNITED KINGDOM
E-mail:
Tel. +44 2825662330
Fax +44 2825662581
VI.4.2)Lodging of appealsPrecise information on deadline(s) for lodging appeals: There will be a minimum 10 day standstill period at the point when information on the award of the contract is sent to tenderers to allow unsuccessful tenderers to seek further debriefing before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtainedNorth Eastern Education and Library Board
Purchasing Branch, 182 Galgorm Road
BT42 1HN Ballymena
UNITED KINGDOM
E-mail:
Tel. +44 2825662330
Fax +44 2825662581
VI.5)DATE OF DISPATCH OF THIS NOTICE:8.8.2011