Term service contract for mechancial and electrical maintenance and minor works.
CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
South Eastern Education and Library Board
Grahamsbridge Road
Contact: South Eastern Education and Library Board
Attn: Mr Jimmie Cousins
BT16 2HS Dundonald
UNITED KINGDOM
Tel. +44 2890566325
E-mail:
Internet address(es)
General address of the contracting authority http://www.seelb.org.uk
Address of the buyer profile https://esourcingni.bravosolution.com
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: South Eastern Education and Library Board
Grahamsbridge Road
BT16 2HS Dundonald
UNITED KINGDOM
E-mail:
Internet: https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be sent to: South Eastern Education and Library Board
Grahamsbridge Road
BT16 2HS Dundonald
UNITED KINGDOM
E-mail:
Internet: https://e-sourcingni.bravosolution.co.uk/web/login.shtml
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Education
The contracting authority is purchasing on behalf of other contracting authorities No
Education
The contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Term service contract for mechancial and electrical maintenance and minor works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Execution
Main site or location of works Northern Ireland.
Execution
Main site or location of works Northern Ireland.
NUTS code UKN
II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Establishment of a term service contract for mechanical and electrical maintenance and minor works including:
Mechanical installation and maintenance.
Electrical installation and maintenance.
Examination and testing of lifting devices, pressure systems, local exhaust ventilation and rotating equipment.
Periodic inspection and testing of electrical installations.
Servicing and maintenance of fire alarm systems, CCTV door access and intruder alarms.
Boiler servicing and maintenance.
Servicing and maintenance of passenger/good lifts, services lifts, lifting platforms and stair lifts.
Inspection, maintenance and servicing of gas appliances, installation pipework and flues.
Boiler controls.
BMS systems.
Catering equipment gas and electrical.
Fridges and freezers.
Air conditioning maintenance and inspection.
Passive network cabling and equipment.
Environmental cleaning of fans and ducts.
Pollution control, assessments and remedial work.
Emergency lighting testing.
Stage lighting and sound systems.
Chimney inspections.
Water leak detection.
Testing and inspection of fixed electrical catering equipment.
PAT testing.
Fall arrest systems.
Maintenance of sewage plant and equipment.
Control of legionella as defined in ACOP L8.
The works will be carried out in schools and associated facilities which will generally be required to remain operational throughout. The form of contract will be the NEC3 term service short contract September 2008 - priced contract with price list.
Mechanical installation and maintenance.
Electrical installation and maintenance.
Examination and testing of lifting devices, pressure systems, local exhaust ventilation and rotating equipment.
Periodic inspection and testing of electrical installations.
Servicing and maintenance of fire alarm systems, CCTV door access and intruder alarms.
Boiler servicing and maintenance.
Servicing and maintenance of passenger/good lifts, services lifts, lifting platforms and stair lifts.
Inspection, maintenance and servicing of gas appliances, installation pipework and flues.
Boiler controls.
BMS systems.
Catering equipment gas and electrical.
Fridges and freezers.
Air conditioning maintenance and inspection.
Passive network cabling and equipment.
Environmental cleaning of fans and ducts.
Pollution control, assessments and remedial work.
Emergency lighting testing.
Stage lighting and sound systems.
Chimney inspections.
Water leak detection.
Testing and inspection of fixed electrical catering equipment.
PAT testing.
Fall arrest systems.
Maintenance of sewage plant and equipment.
Control of legionella as defined in ACOP L8.
The works will be carried out in schools and associated facilities which will generally be required to remain operational throughout. The form of contract will be the NEC3 term service short contract September 2008 - priced contract with price list.
II.1.6)Common procurement vocabulary (CPV)
45310000 - IA36, 45330000 - IA36, 45350000 - IA36
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)Division into lots
Yes
tenders should be submitted for one or more lots
tenders should be submitted for one or more lots
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
Excluding VAT
Range between 3 000 000,00 and 12 000 000,00 GBP
Range between 3 000 000,00 and 12 000 000,00 GBP
II.2.2)Options
Yes
description of these options: The contract shall run for an initial fixed period of 1 year from the date of award and may be extended for a further 3 years in yearly increments, at the discretion of the employer, resulting in a maximum of 4 years.
description of these options: The contract shall run for an initial fixed period of 1 year from the date of award and may be extended for a further 3 years in yearly increments, at the discretion of the employer, resulting in a maximum of 4 years.
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
INFORMATION ABOUT LOTS
LOT NO: 1 TITLE Area 11)SHORT DESCRIPTION
North Down & Ards region of the South eastern Education & Library Board maintenance area.
2)COMMON PROCUREMENT VOCABULARY (CPV)
45214000 - IA36
3)QUANTITY OR SCOPE
The area includes approximately 200,750 m² of building floor area.
Excluding VAT
Range between 800 000,00 and 3 200 000,00 GBP
Excluding VAT
Range between 800 000,00 and 3 200 000,00 GBP
4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
5)ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 2 TITLE Area 2
1)SHORT DESCRIPTION
Greater Belfast & Lisburn region of the South eastern Education & Library Board maintenance area.
2)COMMON PROCUREMENT VOCABULARY (CPV)
45214000 - IA36
3)QUANTITY OR SCOPE
The area includes approximately 175,570 m² of building floor area.
Excluding VAT
Range between 800 000,00 and 3 200 000,00 GBP
Excluding VAT
Range between 800 000,00 and 3 200 000,00 GBP
4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
5)ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 3 TITLE Area 3
1)SHORT DESCRIPTION
Down region of the South Eastern Education & Library Board maintenance area.
2)COMMON PROCUREMENT VOCABULARY (CPV)
45214000 - IA36
3)QUANTITY OR SCOPE
The area includes approximately 114,130 m² of building floor area.
Excluding VAT
Range between 800 000,00 and 3 200 000,00 GBP
Excluding VAT
Range between 800 000,00 and 3 200 000,00 GBP
4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
5)ADDITIONAL INFORMATION ABOUT LOTS
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
None.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
In the case of consortium bids, all parties are to be jointly and severally liable. The employer reserves the right to require bidders to take a legal form or to require one party to undertake primary liability before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject
No
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: As per questionnaire.
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: As per questionnaire.
Minimum level(s) of standards possibly required As per questionnaire.
Minimum level(s) of standards possibly required As per questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
As per questionnaire.
Minimum level(s) of standards possibly required
As per questionnaire.
As per questionnaire.
Minimum level(s) of standards possibly required
As per questionnaire.
III.2.4)Reserved contracts
No
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6 maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract
No
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents 11.8.2011 - 12:00
Payable documents No
Payable documents No
IV.3.4)Time-limit for receipt of tenders or requests to participate
11.8.2011 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
No
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)ADDITIONAL INFORMATION
A contractor awareness day will be held at Grahamsbridge Road, Dundonald on 7.7.2011. Parties wishing to attend should request a reservation by contacting the contact point detailed in section I.1.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: When the employer has made a decision on the award of the contract, such information will be communicated to the tenderers. Unsuccessful tenderers will receive a debrief at that time. Once this information has been conveyed a standstill period of a minimum 10 days will commence. All appeals will be conducted in accordance with the Public Contracts Regulations 2006 and the Public Contracts (Amendments) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained
South Eastern Education and Library Board
Grahamsbridge Road
BT16 2HS Dundonald
UNITED KINGDOM
E-mail:
Tel. +44 2890566242
Internet: http://www.seelb.org.uk
VI.5)DATE OF DISPATCH OF THIS NOTICE:
28.6.2011