Helm Housing - Response Maintenance Measured Term Contract - Ref RM/MTC/14.
Contract notice
Works
Section I: Contracting authority
Helm Housing Ltd
Helm House 38-52 Lisburn Road
Contact point(s): Rand Associates Consultancy Services Ltd
For the attention of: David Miller
BT9 6AA Belfast
UNITED KINGDOM
Telephone: +44 1737249475
E-mail:
Internet address(es):
General address of the contracting authority: http://www.helmhousing.org
Electronic access to information: http://etenders.rand-associates.co.uk
Electronic submission of tenders and requests to participate: http://etenders.rand-associates.co.uk
Further information can be obtained from: Rand Associates Consultancy Services Ltd
Bell House, 107 Bell Street
For the attention of: David Miller
RH2 7JB Reigate
UNITED KINGDOM
Telephone: +44 1737249475
E-mail:
Fax: +44 1737242012
Internet address: http://etenders.rand-associates.co.uk/
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Rand Associates Consultancy Services Ltd
Bell House, 107 Bell Street
For the attention of: David Miller
RH2 7JB Reigate
UNITED KINGDOM
Telephone: +44 1737249475
E-mail:
Fax: +44 1737242012
Internet address: http://etenders.rand-associates.co.uk/
Tenders or requests to participate must be sent to: Rand Associates Consultancy Services Ltd
Bell House, 107 Bell Street
For the attention of: David Miller
RH2 7JB Reigate
UNITED KINGDOM
Telephone: +44 1737249475
E-mail:
Fax: +44 1737242012
Internet address: http://etenders.rand-associates.co.uk/
Section II: Object of the contract
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code
50000000, 50711000, 50712000, 45000000, 45330000, 45310000, 45350000
Core Works to include:
- All trades response maintenance;
- Disabled Adaptations;
- Voids.
The Core Works have an estimated annual value of approximately GBP 2 million per annum.
Optional Works which may be procured at the discretion of the Contracting Authority are set out below. There will be no guarantee as to the minimum value of works to be procured through this route:
- Cyclical Redecoration and Repairs;
- Planned Maintenance and Property Reinvestment;
- Communal Mechanical and Electrical;
- Other areas of work may also be included.
The Optional Works have an estimated annual value of approximately GBP 2 million per annum.
The contracting authority will consider the use of a schedule of rates and/or alternative payment mechanisms (e.g. fixed rate per property, fixed price per void) for the Contract. Details of the required payment mechanisms will be set out in the invitation to tender documentation.
Economic operators should also note, that during the Contract period, other Department for Social Development Registered Housing Associations in Northern Ireland may join the Contracting Authority by acceding to the Contract and require works to be provided to them under the Contract. For a list of all Registered Housing Associations that may potentially seek to use this Contract, economic operators should refer to the Department for Social Development website www.dsdni.gov.uk
The above stock of properties may be increased during the Contract period.The total Contract period will be a maximum of 7 years. The initial Contract period will be 3 years (subject to performance reviews) with two possible extensions of two years each at the Contracting Authority's sole discretion.
Estimated value excluding VAT:
Range: between 14 000 000 and 33 000 000 GBP
Description of these options: The Contract will be for an initial period of 3 years and can be extended thereafter at the sole discretion of the Contracting Authority up to a further four years (i.e. two potential extensions of two years each). Therefore, the maximum period of the Contract is seven years. Throughout the duration of the Contract, it will be subject to regular monthly, quarterly and annual performance reviews and the continuation of the Contract at any time during its term will be dependent on satisfactory performance by the economic operator. The Contract will also contain a break provision which may be exercised by either party subject to giving the period of notice stipulated in the Contract.
Number of possible renewals: 2
Section III: Legal, economic, financial and technical information
The Contracting Authority may require collateral warranties, parent company guarantees and/or performance bonds, as applicable, to be entered into by other involved economic operators.
The Contracting Authority may wish to explore, during the term of the Contract, the practicalities of developing a joint venture partnering arrangement with the economic operator. The joint venture arrangement may take the form of a company or a limited liability partnership in which the Contracting Authority and the economic operator each have an interest.
Description of particular conditions: Details of any conditions will be set out in the tender documents. these may include conditions relating to environmental and social requirements.
Information and formalities necessary for evaluating if the requirements are met: Conditions for participation in the competition are set out in detail in the memorandum of information and prequalification questionnaire. The economic operator and/or members of the consortium must meet the requirements set out in Regulation 23 of the Public Contracts Regulations 2006. The memorandum of information and applicable prequalification questionnaire are available for download from Rand Associates Consultancy Services Ltd eTenders procurement portal http://etenders.rand-associates.co.uk
Information and formalities necessary for evaluating if the requirements are met: The information and formalities set out in Article 47 of Directive 2004/18/EC and Regulation 24 Public Contracts Regulations 2006. These requirements will be set out in the questionnaire referred to in III.2.1 above, which can be obtained from the address http://etenders.rand-associates.co.uk. All applicants are required to submit a response to the pre-qualification questionnaire in the form issued by the Contracting Authority.
Minimum level(s) of standards possibly required: These are set out in the pre-qualification questionnaire.The information and formalities set out in Article 48 of Directive 2004/18/EC and Regulation 25 Public Contracts Regulations 2006. These requirements will be set out in the questionnaire referred to in III.2.1 above, which can be obtained from the address http://etenders.rand-associates.co.uk. All applicants are required to submit a response to the pre-qualification questionnaire in the form issued by the Contracting Authority.
Minimum level(s) of standards possibly required:These are set out in the pre-qualification questionnaire.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: The objective criteria for choosing the limited number of economic operators (economic and financial standing, technical and professional ability) will be detailed in the applicable memorandum of information and prequalification questionnaire, which can be downloaded from http://etenders.rand-associates.co.uk. Where there is a tie for 6th place, then all Economic Operators in 6th place will be invited to tender. For the purposes of this exercise a tie for 6th place is deemed to occur where two or more Economic Operators have identical scores.
Payable documents: no
Section VI: Complementary information
All documentation including the memorandum of information and prequalification questionnaires can be downloaded from http://etenders.rand-associates.co.uk. The cost of responding to the prequalification questionnaire and any subsequent invitation to tender and participation in the project will be borne solely by each economic operator participating. Any expenditure, work or effort undertaken prior to the contract award accordingly is at the sole risk of the economic operator participating in this procurement process.Economic Operators should note that Helm reserves the right to cancel this procurement process at any stage without reason or cost reimbursement.
All disscussion and corresondence will be deemed strictly subject to contract until the formal contract is entered into. The formal contract will not be binding until it has been signed and dated by the duly authorised representatives of both parties.The High Court, Royal Courts of Justice
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM