IMC 105 - Provision of cleaning materials and associated cleaning equipment.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Shropshire Council
Shirehall, Abbey Foregate
For the attention of: Nigel Denton, Procurement Manager
SY2 6ND Shrewsbury
UNITED KINGDOM
Telephone: +44 1743252993
E-mail:
Fax: +44 1743253910
Internet address(es):
General address of the contracting authority: www.shropshire.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Democratic Services Manager, Shropshire Council
Shirehall, Abbey Foregate
Contact point(s): Democratic Services Manager, Legal and Democratic Services
SY2 6ND Shrewsbury
UNITED KINGDOM
Telephone: +44 1743252993
Fax: +44 1743253910
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Health
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council's involvement.
Shirehall, Abbey Foregate
SY2 6ND Shrewsbury
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
IMC 105 - Provision of cleaning materials and associated cleaning equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Purchase
NUTS code UKG22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2
maximum number of participants to the framework agreement envisaged: 2
Duration of the framework agreement
Duration in years: 4Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 450 000 GBPII.1.5)Short description of the contract or purchase(s)
This is a framework arrangement for the provision of cleaning materials and associated cleaning equipment to Shropshire Council for an initial period of 2 years commencing the 1.8.2014 with an option to extend for a further 2 year period up to 31.7.2018.
Cleaning materials and cleaning equipment are required to be delivered on a regular basis to sites across Shropshire, Herefordshire, Worcestershire, Cheshire, North Wales and the West Midlands in line with the requirements of the council and the specifications included in the tender.
The contract will consist of two lots:-
- Lot A. Provision of cleaning materials and equipment for school and other council sites.
The cleaning department of Shire Services currently provides cleaning services to 153 premises across Shropshire, these include primary and secondary schools as well as other council sites such as libraries, Youth Centres and Council offices.
- Lot B. Provision of cleaning materials and equipment for school kitchens.
The catering department of Shire Services provides catering services to schools across Shropshire, North Wales and the West Midlands. The delivery of cleaning materials and equipment is required to 136 school kitchens in order to maintain the cleanliness of the kitchens and other catering premises within that site. This will include the provision of dishwashing machine chemicals.
The council reserves the right to change, withdraw or include establishments on a temporary or permanent basis to this arrangement as necessary.
Further sites may be added and others removed during the duration of this contract dependant on operational requirements.
Bidders will be asked to provide details of any social, economic, environmental benefits they can deliver through the delivery of the required services.
Tenderers can apply for one or both lots.
Cleaning materials and cleaning equipment are required to be delivered on a regular basis to sites across Shropshire, Herefordshire, Worcestershire, Cheshire, North Wales and the West Midlands in line with the requirements of the council and the specifications included in the tender.
The contract will consist of two lots:-
- Lot A. Provision of cleaning materials and equipment for school and other council sites.
The cleaning department of Shire Services currently provides cleaning services to 153 premises across Shropshire, these include primary and secondary schools as well as other council sites such as libraries, Youth Centres and Council offices.
- Lot B. Provision of cleaning materials and equipment for school kitchens.
The catering department of Shire Services provides catering services to schools across Shropshire, North Wales and the West Midlands. The delivery of cleaning materials and equipment is required to 136 school kitchens in order to maintain the cleanliness of the kitchens and other catering premises within that site. This will include the provision of dishwashing machine chemicals.
The council reserves the right to change, withdraw or include establishments on a temporary or permanent basis to this arrangement as necessary.
Further sites may be added and others removed during the duration of this contract dependant on operational requirements.
Bidders will be asked to provide details of any social, economic, environmental benefits they can deliver through the delivery of the required services.
Tenderers can apply for one or both lots.
II.1.6)Common procurement vocabulary (CPV)
39830000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.8.2014. Completion 31.7.2018
Information about lots
Lot No: 1 Lot title: Lot A - Provision of cleaning materials and equipment for schools and other Council sites1)Short description
The cleaning department of Shire Services currently provides cleaning services to 153 premises across Shropshire these include primary and secondary schools as well as other counsil sites such as libraries, youth centres and Council offices.
2)Common procurement vocabulary (CPV)
39830000
3)Quantity or scope
Estimated value excluding VAT: 160 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot B - Provision of cleaning materials and equipment for school kitchens
1)Short description
The catering department of Shire Services provides catering services to schools across Shropshire, North Wales and the West Midlands. The delivery of cleaning materials and equipment is required to 136 school kitchens in order to maintain the cleanliness of the kitchens and other catering premises within that site. This will include the provision of dishwashing machine chemicals.
2)Common procurement vocabulary (CPV)
39830000
3)Quantity or scope
Estimated value excluding VAT: 290 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See tender documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IMC 105
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.3.2014
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
7.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 day calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Additional information should be requested from the contact in Section 1.1. If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2006 (S1 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
20.1.2014