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Archiving services. Off site secure storage for hard and soft data with confidential data shredding (including supplementary scanning and disposal of confidential waste services) for the participating authorities.

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Tower Hamlets
Anchorage House, 2 Clove Crescent, East India Dock
For the attention of: Ilva Cunka
E14 2BE London
UNITED KINGDOM
Telephone: +44 2073645351
E-mail:

Internet address(es):

General address of the contracting authority: http://www.towerhamlets.gov.uk/

Address of the buyer profile: www.towerhamlets.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Newham
1000 Dockside Road
London
UNITED KINGDOM

London Borough of Havering
Town Hall, Main Road
RM1 3BB Romford
UNITED KINGDOM

London Borough of Waltham Forest
Waltham Forest Town Hall, Forest Road, Walthamstow
E17 4JF London
UNITED KINGDOM

London Borough of Barking and Dagenham
Civic Centre
RM10 7BN Dagenham
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
R3911 Archiving Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services

NUTS code UKI12

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Archiving services. Off site secure storage for hard and soft data with confidential data shredding (including supplementary scanning and disposal of confidential waste services) for the participating authorities.
II.1.5)Common procurement vocabulary (CPV)

79995100

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality. Weighting 40
2. Price. Weighting 60
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
R3911
IV.3.2)Previous publication(s) concerning the same contract
no

Section V: Award of contract

V.1)Date of contract award decision:
1.8.2013
V.2)Information about offers
Number of offers received: 6
Number of offers received by electronic means: 6
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Box-it UK Ltd
Winnall Down, Fair Lane, Winchester
SO21 1HF Hampshire
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
V.1)Date of contract award decision:
1.8.2013
V.2)Information about offers
Number of offers received: 6
Number of offers received by electronic means: 6
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Cintas Document Management UK Ltd
20 - 22 Bedford Row
WC1R 4JS London
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
V.1)Date of contract award decision:
1.8.2013
V.2)Information about offers
Number of offers received: 6
Number of offers received by electronic means: 6
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Restore Plc
Unit 5, Redhill Distribution Centre, Salbrook Road, Salfords, Redhill
RH1 5DY Surrey
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
This is a collaborative contract with London Borough of Tower Hamlets & London Borough of Newham with London Borough of Waltham Forest, London Borough of Barking & Dagenham & London Borough of Havering possibly joining later. The anticipated contract start date will be 1.4.2012 and will run until 31.3.2017 with the Councils option to extend every five years to completion at 13.3.2027
Organisations wishing to express their interest in providing this service must use the link below to register on the London Borough of Tower Hamlets e-tendering system, the London Tenders Portal which is free of charge.

https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

Please allow sufficient time to register (at least 1 working day). The London Borough of Tower Hamlets accepts no liability whatsoever for tenders that are not received due to internet connectivity issues, transmissions delays or errors.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=80724994

GO Reference: GO-20131125-PRO-5289753
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
25.11.2013