By browsing our site you agree to our use of cookies. You will only see this message once. Find out more

Supply and delivery of Frozen and Ambient Foods and Individual and Multi Portion Meals.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
Dorset Procurement, County Hall
For the attention of: Jackie Garland
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221267
E-mail:
Fax: +44 1305228567

Further information can be obtained from: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and delivery of Frozen and Ambient Foods and Individual and Multi Portion Meals.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various establishments through out the County of Dorset, including the town of Poole.

NUTS code UKK22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years: The Council is seeking tenders for appointment to a single provider framework for the supply and delivery of Frozen and Ambient Foods and Individual and Multi Portion Meals. The principal purpose of this tender is to establish a Framework for the supply and delivery of Frozen and Ambient Foods and Individual and Multi Portion Meals to various Dorset County Council establishments throughout the county of Dorset.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 584 920 GBP
II.1.5)Short description of the contract or purchase(s)
The principal purpose of this tender is to establish a Framework for the supply and delivery of Frozen and Ambient Foods and Individual and Multi Portion Meals to various Dorset County Council establishments throughout the county of Dorset.
II.1.6)Common procurement vocabulary (CPV)

15130000, 15220000, 15240000, 15300000, 15310000, 15320000, 15400000, 15500000, 15510000, 15530000, 15540000, 15550000, 15800000, 15810000, 15830000, 15840000, 15850000, 15860000, 15870000, 15890000, 15000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Council is seeking tenders for appointment to a single provider framework for the supply and delivery of Frozen and Ambient Foods and Individual and Multi Portion Meals to various Dorset County Council establishments throughout the county of Dorset.The Framework shall be for an initial period of 2 years commencing 24.2.2014 and ending on 23.2.2016, with provision to extend for a further 1 year + 1 year subject to satisfactory performance, making a total four year period.Whilst principally for use by Dorset County Council, the Framework will also be accessed at the outset by Poole Borough Council as a contracting body.
Estimated value excluding VAT: 1 584 920 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Quality - Company Questionnaire. Weighting 5

3. Quality - Service & Contract Delivery. Weighting 25

4. Quality - Site Visit. Weighting 10

5. Quality - Sampling. Weighting 10

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
23.12.2013 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
7.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
7.11.2013