The Provision of Management Information Systems - Framework Agreement for Hertfordshire Schools and Academies.
Contract notice
Services
Section I: Contracting authority
Hertfordshire County Council
Strategic Procurement Group, 2nd Floor NEB, County Hall
For the attention of: Chris Mulhall
SG13 8DQ Hertford
UNITED KINGDOM
Internet address(es):
General address of the contracting authority: http://hertscc.g2b.info
Electronic access to information: http://supplyhertfordshire.g2b.info/hpf/ following the instructions given in VI.3 (Additional Information)Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
The contracting authority is purchasing on behalf of other contracting authorities: yes
A full list of potential authorities who may use the framework is covered under the following link: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/7448/1622442.pdf
See above
See Above
UNITED KINGDOM
Section II: Object of the contract
Service category No 7: Computer and related services
NUTS code UKH23
Duration of the framework agreement
Duration in years: 5Justification for a framework agreement, the duration of which exceeds four years: The high costs involved from implementing MIS Systems require the Contract duration to exceed four years to make the procurement viable (The Duration in this case will be 5 years with the option to extend for up to a further 3 years).
48190000, 72212190, 48517000, 48611000, 48000000, 48442000, 48443000, 72212517, 48920000, 48217000, 72610000, 48100000
Tenders may be submitted for one or more lots
Information about lots
Lot No: 1 Lot title: Lot 1 - System to Cover Pupil, Staff and Curriculum Recording, Monitoring, Analysis and related areas- Pupil records, including contacts and other personal information;
- Attendance recording, analysis and reporting;
- Staff records, including experience, CPD and other personal information;
- Ability to manage timetable preparation & options scheduling;
- Ability to manage examination entries and results analysis electronically;
- Ability to manage and monitor Special Educational Needs;
- Pupil achievement recording and analysis tools;
- Ability to produce appropriate pupil and parental reports;
- Facility to monitor and manage the School Dinner Money process for Primary & Middle Schools.
In addition we will be looking for a solution that:
- has the capacity to develop / build functionality to match the ever increasing professional needs of schools;
- offers both local and hosted solutions.
48190000, 48000000, 48517000, 48611000, 72212190, 48100000, 48217000, 48920000, 72212517, 72610000
- Financial management and budget planning & control;
- Premises management / equipment register / asset management;
- Ability for school staff to work ‘off line' and / or across the Internet;
- Hold a comprehensive set reports, to include financial reports, with an easy to use reporting and analysis tool;
- Ability to meet and adapt to all existing statutory returns and LA returns along with returns to DfES, QCA, etc;
- Willingness to meet future statutory demands, etc.
In addition we will be looking for a solution that:
- has the capacity to develop / build functionality to match the ever increasing professional needs of schools;
- offers both local and hosted solutions.
48000000, 48100000, 48190000, 48217000, 48442000, 48443000, 48517000, 48611000, 48920000, 72212190, 72212517, 72610000
- Financial planning and budgeting.
- Provide a timeline up to and including 5 years.
- Ability to perform "scenario planning” to determine impact over future years.
- Ability to meet future statutory demands.
In addition we will be looking for a solution that:
- has the capacity to develop / build functionality to match the ever increasing professional needs of schools;
- offers both local and hosted solutions.
48000000, 48100000, 48190000, 48217000, 48442000, 48443000, 48517000, 48611000, 48920000, 72212190, 72212517, 72610000
48000000, 48100000, 48190000, 48217000, 48442000, 48443000, 48517000, 48611000, 48920000, 72212190, 72212517
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
Please read this section carefully as it provides full instructions on how to apply for this requirement.
Hertfordshire County Council has moved to a new way of e-Tendering and worked closely with its Districts and Partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta which is the background platform to Supply Hertfordshire.The Pre-Qualification Process This tender is a two stage process and you will only be invited to tender if you have successfully passed through the Pre-Qualification Questionnaire (PQQ) stage. If you wish to be considered as a tenderer you must complete and submit a completed PQQ via 12 noon on Monday 3rd May 2013. PQQs cannot be uploaded after the closing date/time. Step 1: Registering with Supply Hertfordshire:
To participate in this tender you will need to go into http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will be issued with a username and password. (If you have already registered with Delta or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box.) Please keep this USERNAME and PASSWORD secure, and do not pass it to any third parties. Step 2: Completing your PQQ: To complete the PQQ for this Tender you will need to go into the Response Manager area and enter the Access Code QYB3837CT3. You will then need to download the relevant PQQ and complete. Any supporting documents should be cross-referenced to the relevant question and detailed in Appendix A of the PQQ. If the Council requires further information concerning your application form, your organisation will be contacted. However, please provide full details and answer all questions, as the Council reserves the right not to ask applicants for any further information or clarification.
Step 3: Uploading Your Completed PQQ Once you have completed your PQQ for this Tender exercise you must then "upload” your completed response into the Tenderbox (Access Code QYB3837CT3 ). Please make sure you have submitted your completed PQQ to the correct Access Code, the Council will not be held accountable for any errors made by a tenderer in submitting your completed PQQ. If you are experiencing problems, then please contact the Delta helpdesk via email at or call 0845 270 7050 (option 4) Monday to Friday 8:30am - 5:30pm for further assistance.
The Council reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
Due to the current economic climate, Hertfordshire County Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council's requirements and remain financially viable to perform the Contract.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=51323135
GO Reference: GO-201352-PRO-4776373See VI.4.2
Hertfordshire County Council
2nd Floor North East Block, County Hall, Pegs Lane
SG13 8DQ Hertford
UNITED KINGDOM
Telephone: +44 1992588834