The UK Atomic Energy Authority is a non departmental government body carrying out researchinto the potential of nuclear fusion as a future source of energy.The Culham Science Centre is made up of many buildings which are surrounded by a variety of ...
Contract award notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
United Kingdom Atomic Energy Authority
Culham Science Centre
For the attention of: Helen East
OX14 3DB Abingdon
UNITED KINGDOM
Telephone: +44 1235466921
E-mail:
Fax: +44 1235466648
Internet address(es):
General address of the contracting authority: www.uk-atomic-energy.org.uk
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Fusion Research
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
Grounds Maintenance, Pest Control and Internal Plant Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Culham Science Centre.
NUTS code
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Culham Science Centre.
NUTS code
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The UK Atomic Energy Authority is a non departmental government body carrying out researchinto the potential of nuclear fusion as a future source of energy.
The Culham Science Centre is made up of many buildings which are surrounded by a variety of landscape types ranging from formally planted beds, shrubs, tree belts and wooded areas, short and long grass areas and areas of bio-diversity interest. The Authority has a requirement for the continued maintenance of its grounds along with planned preventative and reactive pest control. Grounds maintenance services include grass cutting, pruning, weeding, herbicide treatments and minor tree works. Major Tree work and other grounds works are carried out as additions to the main contract. The Authority has an active environmental protection policy and works to protect and improve the diversity of wildlife and plant species on site. The Authority requires that this service is fulfilled by a site based grounds team with additional support from off site when required to cover absences, special projects or seasonal peaks in workload.
Note that there are currently 2 full time staff engaged on the Grounds and Pest Control contract. It is the Employers understanding and intention that TUPE should apply between the existing Contractor and any new Contractor appointed.
There is also a requirement for internal planting displays, owned by the Authority, to be maintained to include pruning, feeding , watering, cleaning and replacing dead, outgrown, non thriving plants as necessary and to supply a number of fully dressed Christmas trees to site between the end of November and the beginning of January.
The services are to be carried out in an acceptably safe and environmentally responsible manner and all personnel are to be suitably qualified and experienced for the nature of the contract.
The Culham Science Centre is made up of many buildings which are surrounded by a variety of landscape types ranging from formally planted beds, shrubs, tree belts and wooded areas, short and long grass areas and areas of bio-diversity interest. The Authority has a requirement for the continued maintenance of its grounds along with planned preventative and reactive pest control. Grounds maintenance services include grass cutting, pruning, weeding, herbicide treatments and minor tree works. Major Tree work and other grounds works are carried out as additions to the main contract. The Authority has an active environmental protection policy and works to protect and improve the diversity of wildlife and plant species on site. The Authority requires that this service is fulfilled by a site based grounds team with additional support from off site when required to cover absences, special projects or seasonal peaks in workload.
Note that there are currently 2 full time staff engaged on the Grounds and Pest Control contract. It is the Employers understanding and intention that TUPE should apply between the existing Contractor and any new Contractor appointed.
There is also a requirement for internal planting displays, owned by the Authority, to be maintained to include pruning, feeding , watering, cleaning and replacing dead, outgrown, non thriving plants as necessary and to supply a number of fully dressed Christmas trees to site between the end of November and the beginning of January.
The services are to be carried out in an acceptably safe and environmentally responsible manner and all personnel are to be suitably qualified and experienced for the nature of the contract.
II.1.5)Common procurement vocabulary (CPV)
77314000, 90922000
II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
T/HFE050/12.
IV.3.2)Previous publication(s) concerning the same contract
no
Section V: Award of contract
Contract No: 3000176215 Lot title: Grounds Maintenance, Pest Control and Internal Plant MaintenanceV.1)Date of contract award decision:
22.4.2013
V.2)Information about offers
Number of offers received: 5
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Mears Ltd
Lower Floor, Georgian House, 67 -71 London Road
RG14 1JN Newbury
UNITED KINGDOM
V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 150 000 GBP
Excluding VAT
If annual or monthly value:
Number of years: 3
Value: 150 000 GBP
Excluding VAT
If annual or monthly value:
Number of years: 3
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Value excluding VAT 3 000 GBP
Value or proportion of the contract likely to be sub-contracted to third parties:
Value excluding VAT 3 000 GBP
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
Documents
All documents must be in English or with an English translation.
Payment
All prices must be stated in tenderers local currency.
Cost of tendering
The United Kingdom Atomic Energy Authority reserve the right not to award a contract. The costs of tendering shall be the responsibility of tenderers.
English law
The contract shall be considered as a contract made in England and shall be governed by, and construed in accordance with, the provisions of English Law.
Annulment
The United Kingdom Atomic Energy Authority reserve the right to annul the tendering process and not award a contract.
Sub-contracting
The United Kingdom Atomic Energy Authority work within strict safety guidelines and tenderers will be required to specify and justify any proposals to subcontract.
All documents must be in English or with an English translation.
Payment
All prices must be stated in tenderers local currency.
Cost of tendering
The United Kingdom Atomic Energy Authority reserve the right not to award a contract. The costs of tendering shall be the responsibility of tenderers.
English law
The contract shall be considered as a contract made in England and shall be governed by, and construed in accordance with, the provisions of English Law.
Annulment
The United Kingdom Atomic Energy Authority reserve the right to annul the tendering process and not award a contract.
Sub-contracting
The United Kingdom Atomic Energy Authority work within strict safety guidelines and tenderers will be required to specify and justify any proposals to subcontract.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the Authority before a contract is entered into.
Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided within a minimum of 3 working days before the expiry of the standstill period.
Such additional information should be sought from the contact named in this notice.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
This period allows unsuccessful tenderers to seek further debriefing from the Authority before a contract is entered into.
Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided within a minimum of 3 working days before the expiry of the standstill period.
Such additional information should be sought from the contact named in this notice.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
22.4.2013