Home to School Transport by Bus and / or Coach, and also by Special Educational Needs (SEN) and Mainstream Taxis.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Rutland County Council
Council Offices, Catmose Street
For the attention of: Andrew Harris
LE15 6HP Oakham
UNITED KINGDOM
E-mail:
Internet address(es):
General address of the contracting authority: www.rutland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Home to School Transport by Bus and / or Coach, and also by Special Educational Needs (SEN) and Mainstream Taxis.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Transporting students by bus, and special needs students by taxi, from the County of Rutland to their respective educational establishments, both in the county and further afield as defined in each relevant lot.
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Transporting students by bus, and special needs students by taxi, from the County of Rutland to their respective educational establishments, both in the county and further afield as defined in each relevant lot.
NUTS code UKF22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Rutland County Council requires the services of appropriately licensed Bus and Coach operators, and Hackney Carriage or Private Hire operators, to provide Home to School and Home to College transport on five (5) bus / coach routes and seven (7) taxi routes. The number of routes and the routes themselves may be subject to revision if so warranted by the authorised travel needs of students. Such changes may occur prior to the issue of the tender document and / or during the currency of the contract.
The transport provision is for a mix of ages, and, particularly for the SEN taxis, for a range of abilities.
Some of the taxi routes, where identified, will require an escort (passenger assistant). This will be a responsible adult other than the driver, holding a suitable first aid qualification, who will ensure that passengers travel in such a manner that they pose no harm or risk to themselves, the driver or any other passengers. An escort's duties may include having to assist passengers between pick-up and drop-off points and the in / out of the vehicle.
The transport provision is for a mix of ages, and, particularly for the SEN taxis, for a range of abilities.
Some of the taxi routes, where identified, will require an escort (passenger assistant). This will be a responsible adult other than the driver, holding a suitable first aid qualification, who will ensure that passengers travel in such a manner that they pose no harm or risk to themselves, the driver or any other passengers. An escort's duties may include having to assist passengers between pick-up and drop-off points and the in / out of the vehicle.
II.1.6)Common procurement vocabulary (CPV)
60100000, 60120000, 60172000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 172 000 and 1 465 000 GBP
Range: between 1 172 000 and 1 465 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The initial contracts will be for a period of three years, subject to the continuing need for that service or lot. The Council reserves the right to extend the term of any or all of the lots through the exercise of up to two further one year extensions, giving a potential term of up to five years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Description of these options: The initial contracts will be for a period of three years, subject to the continuing need for that service or lot. The Council reserves the right to extend the term of any or all of the lots through the exercise of up to two further one year extensions, giving a potential term of up to five years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Lot 1 Whitwell to Casterton1)Short description
Route MS348, a closed school contract for a bus size 53 to cover the route Whitwell, Exton, Empingham & Tickencote to Casterton BEC
2)Common procurement vocabulary (CPV)
60172000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 160 000 and 190 000 GBP
Estimated value excluding VAT:
Range: between 160 000 and 190 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Service to start on 29/08/2013
Lot No: 2 Lot title: Lot 2 Ryhall to Casterton
1)Short description
Route MS 350, a closed school contract for a bus size 53 to cover the route Ryhall to Casterton
2)Common procurement vocabulary (CPV)
60172000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 125 000 and 150 000 GBP
Estimated value excluding VAT:
Range: between 125 000 and 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Service to start on 29/08/2013
Lot No: 3 Lot title: Lot 3 South Luffenham to Uppingham
1)Short description
Route MS371, a closed school contract for a bus size 53 to cover the route South Luffenham, Barrowden, Glaston & Bisbrooke to Uppingham Community College
2)Common procurement vocabulary (CPV)
60172000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 155 000 and 185 000 GBP
Estimated value excluding VAT:
Range: between 155 000 and 185 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Service to start on 29/08/2013
Lot No: 4 Lot title: Lot 4 Barrow to Casterton
1)Short description
Route MS374, a closed school contract for a bus size 57 to cover the route Barrow, Market Overton, Thistleton, Greetham and Cottesmore to Casterton BEC
2)Common procurement vocabulary (CPV)
60172000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 155 000 and 185 000 GBP
Estimated value excluding VAT:
Range: between 155 000 and 185 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Service to start on 29/08/2013
Lot No: 5 Lot title: Lot 5 Oakham to Kettering
1)Short description
Route MS560, a closed school contract for a vehicle size 7 to cover the route Oakham, Barrowden, and Uppingham to Bishop Stopford, Kettering
2)Common procurement vocabulary (CPV)
60172000, 60120000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 75 000 and 95 000 GBP
Estimated value excluding VAT:
Range: between 75 000 and 95 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Service to start on 05/09/2013
Lot No: 6 Lot title: Lot 6 Careby to Casterton and Clipsham to Great Casterton
1)Short description
Route SN5, a clsed school contract for a taxi to cover the route Careby to Casterton BEC and Clipsham and Pickworth to Great Casterton Primary School
2)Common procurement vocabulary (CPV)
60120000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 40 000 and 60 000 GBP
Estimated value excluding VAT:
Range: between 40 000 and 60 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
No escort is required on this route. Service to start in September 2013
Lot No: 7 Lot title: Lot 7 Cottesmore to Grantham with an Escort
1)Short description
Route SN10, which is a closed school contract for a taxi size 4 to cover the route Cottesmore to Ambergate School, Grantham. An Escort is required on this route.
2)Common procurement vocabulary (CPV)
60120000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 105 000 and 140 000 GBP
Estimated value excluding VAT:
Range: between 105 000 and 140 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Service to start in September 2013
Lot No: 8 Lot title: Lot 8 Oakham to Nottingham with an Escort
1)Short description
Route SN12, a closed school contract for a taxi size 4 to cover the route Oakham to Sutherland House, Nottingham. An Escort is required on this route.
2)Common procurement vocabulary (CPV)
60120000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 125 000 and 150 000 GBP
Estimated value excluding VAT:
Range: between 125 000 and 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Service to start in September 2013
Lot No: 9 Lot title: Lot 9 Oakham to Kettering with an Escort
1)Short description
Route SN21, a closed school contract for a taxi size 4 to cover the route Oakham to Kingsley School, Kettering. An Escort is required on this route.
2)Common procurement vocabulary (CPV)
60120000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 80 000 and 105 000 GBP
Estimated value excluding VAT:
Range: between 80 000 and 105 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Service to start in September 2013
Lot No: 10 Lot title: Lot 10 Oakham to Empingham
1)Short description
Route SN31, a closed school contract for a taxi size 4 to cover the route Oakham and Ashwell to Wilds Lodge, Empingham.
2)Common procurement vocabulary (CPV)
60120000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 32 000 and 45 000 GBP
Estimated value excluding VAT:
Range: between 32 000 and 45 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
No escort is required on this route. Service to start in September 2013
Lot No: 11 Lot title: Lot 11 Uppingham to Ranworth, Mansfield, with an Escort
1)Short description
Route SN 32, a closed school contract for a taxi size 4 to cover the route Uppingham to Dawn House, Ranworth, Mansfield. An Escort is required on this route.
2)Common procurement vocabulary (CPV)
60120000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 85 000 and 110 000 GBP
Estimated value excluding VAT:
Range: between 85 000 and 110 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Service to start in September 2013
Lot No: 12 Lot title: Lot 12 Barrow to Oakham
1)Short description
Route SN40, a closed school contract for a taxi size 4 to cover the route Barrow (Rutland) to The Grange, Oakham
2)Common procurement vocabulary (CPV)
60120000
3)Quantity or scope
Return journey to be undertaken on 190 school days p.a. only
Estimated value excluding VAT:
Range: between 35 000 and 50 000 GBP
Estimated value excluding VAT:
Range: between 35 000 and 50 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Service to start in September 2013. No Escort is required on this route.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Bidders will need to satisfy the Authority that they have the necessary financial resilience and capability to fund and / or secure funding sufficient to undertake the services.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The financing arrangements will be agreed with the successful bidder and set out in a final contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Bidders must state clearly on the pre-qualification questionnaire the nature of their business, e.g. limited company, partnership. Companies should indicate whether the staff allocated to this contract are employed or self-employed.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The services to be undertaken in conformance with all relevant legislation and standards.
Description of particular conditions: The services to be undertaken in conformance with all relevant legislation and standards.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers may be excluded if a director / partner / proprietor is in the state of bankruptcy, has been convicted of a criminal offence related to business or professional conduct, has committed grave misconduct in the course of business, has not fulfilled conditions related to the payment of taxes, or is guilty of misrepresentation in supplying information.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Company turnover, pre tax profit, organisation's net worth, present cash and credit position, meeting banking arrangements, meeting obligations to pay creditors and / or staff. Tenderer's information and reputable credit checking agencies may be used in this evaluation.
Minimum level(s) of standards possibly required: A pre-qualification questionnaire must be completed and economic viability and resilience demonstrated.
Minimum level(s) of standards possibly required: A pre-qualification questionnaire must be completed and economic viability and resilience demonstrated.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
A pre-qualification questionnaire must be completed, and minimum standards of technical and professional ability demonstrated sufficient to undertake the services.
A pre-qualification questionnaire must be completed, and minimum standards of technical and professional ability demonstrated sufficient to undertake the services.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 10
Objective criteria for choosing the limited number of candidates: Selection criteria and weightings are listed in the pre-qualification questionnaire.
Objective criteria for choosing the limited number of candidates: Selection criteria and weightings are listed in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.5.2013 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
22.5.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
3.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
See information against each Lot for details of the minimum vehicle size, description of the route, the annual operational cycle, and (for taxis) any requirement for an escort. Unless shown otherwise, routes are for school days only.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Chief Executive, Rutland County Council
Council Offices, Catmose Street
LE15 6HP Oakham
UNITED KINGDOM
Telephone: +44 1572722577
Internet address: http://rutland.gov.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Rutland County Council will incorporate a minimum 10 day standstill period at the point of notification of the decision to award the contract. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any specification, the identity of the successful tenderer and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in I.1 above within the standstill period. If an appeal or challenge to award the contract has not been successfully resolved the Public Contract Regulations 2006 As Amended provide for aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 3 months, although this time period may be reduced to 30 days in certain circumstances). Where a legal challenge is launched the Contracting Authority would be obliged to suspend the making of a contract. Where a legal challenge is made after the contract has been entered into then that contract could be declared ineffective and / or shortened and / or a fine imposed by the Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
12.4.2013