Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Peabody Group
45, Westminster Bridge Road
For the attention of: Roy Ball
SE1 7JB London
UNITED KINGDOM
Telephone: +44 2070214775
E-mail:
Fax: +44 2070214011
Internet address(es):
General address of the contracting authority: http://www.peabody.org.uk/
I.2)Type of the contracting authorityBody governed by public law
I.3)Main activityHousing and community amenities
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contractOff-site document storage and ancillary services.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: 45 Westminster Bridge Road, London SE1 7JB.
NUTS code
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)Peabody Group requires the provision of a comprehensive document retrieval and off-site storage service of its current and historical records in the form of paper documents and media tapes; where applicable, transfer current holdings from incumbant supplier to new premises; retrieval services, in particular express retrieval services; a document destruction service to match Peabody's retention schedule; the scanning of archived documents - digitisation; and ancillary services related to document management as and when required, e.g. the removal of paper clips and staples, removal of folders, and any other service as may be identified over time
to meet the agency's document management policy.
II.1.5)Common procurement vocabulary (CPV)63121100, 79999100, 79995100, 92512000, 92512100
II.1.6)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)Lowest offer 14 803 and highest offer 30 556 GBP
Excluding VAT
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureRestricted
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of
1. Cost. Weighting 40
2. Quality. Weighting 60
IV.2.2)Information about electronic auctionAn electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authorityPEA1440
IV.3.2)Previous publication(s) concerning the same contractPrior information notice
Notice number in the OJEU: 2004/S 12-006050 of 12.1.2012
Section V: Award of contract
V.1)Date of contract award decision:2.1.2013
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been takenClarks Archive Storage Ltd (CAS)
Stour Valley Business Centre Brundon Lane
CO10 7GB Sudbury
UNITED KINGDOM
V.4)Information on value of contract
V.5)Information about subcontractingThe contract is likely to be sub-contracted: no
Section VI: Complementary information
VI.1)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal proceduresRoyal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Body responsible for mediation procedures
Royal Courts of Justice
WC2A 2LL London
Telephone: +44 2079476000
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:2.1.2013