Highways term maintenance contract for the County of Rutland.
Contract notice
Works
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Rutland County Council
Council Offices, Catmose
For the attention of: Neil Tomlinson
LE15 6HP Oakham
UNITED KINGDOM
E-mail:
Internet address(es):
General address of the contracting authority: www.rutland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Rutland County Council
Council Offices, Catmose
Contact point(s): Monitoring Officer
For the attention of: Geoff Pook
LE15 6HP Oakham
UNITED KINGDOM
Telephone: +44 1572722577
Internet address: www.rutland.gov.uk
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Highways term maintenance contract for the County of Rutland.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: The County of Rutland.
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: The County of Rutland.
NUTS code UKF22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of a highways, street lighting and highways structures maintenance and new works term contract to cover both maintenance of the network and smaller capital works up to an indicative ceiling of 250 000 GBP per project.
The contract is envisaged to include the provision or organisation of the provision of services which include but may not be limited to:
1) Highways maintenance;
2) Professional services for highways;
3) Construction and maintenance work for bridges;
4) Traffic control, street lighting and street furniture provision and maintenance;
5) Gully cleansing and emptying;
6) Drainage works;
7) Winter maintenance services, including provision of vehicles.
The Council intends to use a contract based on the Midlands Highways Alliance (MHA) NEC contract, and bidders will be expected to comply with the Midland Highways Alliances's standard collaboration arrangements.
An open book costing arrangement is envisaged.
A salt barn will be provided.
The contract is envisaged to include the provision or organisation of the provision of services which include but may not be limited to:
1) Highways maintenance;
2) Professional services for highways;
3) Construction and maintenance work for bridges;
4) Traffic control, street lighting and street furniture provision and maintenance;
5) Gully cleansing and emptying;
6) Drainage works;
7) Winter maintenance services, including provision of vehicles.
The Council intends to use a contract based on the Midlands Highways Alliance (MHA) NEC contract, and bidders will be expected to comply with the Midland Highways Alliances's standard collaboration arrangements.
An open book costing arrangement is envisaged.
A salt barn will be provided.
II.1.6)Common procurement vocabulary (CPV)
45233139, 50230000, 45233141, 45233130, 45233000, 45233251, 45233210, 45233220, 45233300, 45232451, 45111240, 45232450, 45221000, 45221100, 45221119, 45262300, 45112730, 45223300, 50232000, 45316110, 45316200, 45310000, 31000000, 34928500, 34929000, 90640000, 34922100, 90620000, 34143000, 90630000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Expenditure in the past year has been some 3 200 000 GBP. Over a 10 year period total expenditure is expected to be in the range 25 GBP to 40 000 000 GBP.
Estimated value excluding VAT:
Range: between 25 000 000,00 and 40 000 000,00 GBP
Estimated value excluding VAT:
Range: between 25 000 000,00 and 40 000 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract is offered initially for a period of five years. The Council may at its sole discretion extend the contract for up to a further 5 years (making a potential total of 10 years).
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
Description of these options: The contract is offered initially for a period of five years. The Council may at its sole discretion extend the contract for up to a further 5 years (making a potential total of 10 years).
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.10.2013. Completion 30.9.2023
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Where a parent company exists, a parent company guarantee is required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Open book costing is expected. The payment arrangements will be agreed with the successful bidder and laid out in a final contract document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Bidders may be one or more organisations bidding under the leadership of a prime contractor. The prime contractor will be responsible for the fulfilment of any contract which is awarded.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The services to be undertaken in conformance with all relevant legislation and standards.
Description of particular conditions: The services to be undertaken in conformance with all relevant legislation and standards.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenders may be excluded if a director / partner / proprietor is in the state of bankruptcy, has been convicted of a criminal offence related to business or professional conduct, has committed grave misconduct in the course of business, has not fulfilled conditions related to the payment of taxes, or is guilty of misrepresentation in supplying information.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Company turnover, pre tax profit, organisation's net worth, present cash and credit position, meeting banking agreements, meeting obligations to pay creditors and / or staff. Tenderer's information will be used in this evaluation and this may be cross checked with reputable credit checking agencies.
Minimum level(s) of standards possibly required: A pre-qualification questionnaire must be completed and economic viability and resilience demonstrated.
Minimum level(s) of standards possibly required: A pre-qualification questionnaire must be completed and economic viability and resilience demonstrated.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
A pre-qualification questionnaire must be completed and minimum standards of technical and professional ability and resilience demonstrated sufficient to undertake the works and services.
A pre-qualification questionnaire must be completed and minimum standards of technical and professional ability and resilience demonstrated sufficient to undertake the works and services.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Full criteria and weightings are to be found in the Pre-Qualification Document, including Pass / Fail questions. Scored sections are weighted as follows: ability, technical and resources 40 %; collaborative assessment 30 %; environmental information 5 %; quality 20 %; references 5 %.
Objective criteria for choosing the limited number of candidates: Full criteria and weightings are to be found in the Pre-Qualification Document, including Pass / Fail questions. Scored sections are weighted as follows: ability, technical and resources 40 %; collaborative assessment 30 %; environmental information 5 %; quality 20 %; references 5 %.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.1.2013 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.2.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
25.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contractor will be required as a condition of contract to comply with the Midland Highways Alliance's standard collaboration arrangements.
The term of the contract will be for an initial 5 year period, which may at the Council's sole discretion and subject to the contractor's performance be extended to a total of 7 years, or to a total of 10 years.
The term of the contract will be for an initial 5 year period, which may at the Council's sole discretion and subject to the contractor's performance be extended to a total of 7 years, or to a total of 10 years.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Rutland County Council
Council Offices, Catmose
LE15 6HP Oakham
UNITED KINGDOM
E-mail:
Telephone: +44 1572722577
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Rutland County Council will incorporate a minimum 10 day standstill period at the point of notification of the decision to award the contract. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any specification, the identity of the successful tenderer and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in Section I.1 above within the standstill period. If an appeal or challenge to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (As Amended) provide for aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 3 months, although this time period may be reduced to 30 days in certain circumstances). Where a legal challenge is made after the contract has been entered into then that contract could be declared ineffective and / or shortened and / or a fine imposed by the Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
4.12.2012